HR Assistant in The Mines Advisory Group

MAG's vision: a safe future for men, women and children affected by violence and armed conflicts. MAG's mission: MAG saves lives and builds the future by working with people, clearing mined lands, reducing the daily threat to the lives of civilians and creating safe conditions for further development. Job description: Responsible for supporting the HR manager/base manager, ensuring that all HR administrative processes are completed, including data summarization, file, record and system maintenance in accordance with HR SOPs and local labor law requirements.MAG strongly encourages women and people with disabilities to apply for the competition. We strive to create an inclusive and supportive work environment where all employees feel respected and supported in realizing their potential. Duties: Assist in recruitment, such as posting ads, registering applications, arranging interviews and assisting with induction. Prepare correspondence for employees in accordance with instructions, including resignation letters, new start documentation, changes in contracts, etc. in English and Ukrainian languages. Issuing personnel identification cards and managing personnel affairs. Keeping track of absences, attendance and vacations, as well as updating files/records as needed. Compiling information necessary for payroll preparation. Complete data entry for payroll on a monthly basis. Coordination of training programs, seminars and other events with internal/external stakeholders and participants. Maintain all HR documentation and keep all HR records and systems up-to-date. Handle general HR inquiries from employees and external stakeholders. Basic requirements: Bachelor's degree in personnel management, business administration or related fields. Ability to take leadership at certain stages of the recruitment process. Understanding of employment contracts. Proven experience (1-2 years) of working in administrative positions in the field of personnel management. Ability to work with HRIS (information personnel management systems) and MS Office package. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to maintain confidentiality and work with sensitive information. Knowledge of labor legislation and regulatory acts. Fluency in Ukrainian and English. MAG's Vision: Asafe and secure future for men, women and children affected by armed violence and conflict.MAG's Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.MAG strongly encourages female candidates and people with disabilities to apply. We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential.Overview of role:Responsible for supporting theHR Manager/Base Manager byensuring allHR administrative processes are completed, including data entry, maintaining files, records and systems incompliance withHR SOPs and local labour law requirements.Responsibilities:Support recruitment administration such asposting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processesDraft employee correspondence asinstructed, including leaver letters, new starter documentation, contractual changes etc inEnglish and UkrainianIssue staffID Cards and maintain personnel files.Maintain absence, attendance and holiday records and update files/records asrequiredAccurately collate any other information asrequired toassist with payroll preparationComplete data entry for payroll onamonthly basisCoordinate training programmes, workshops orother events with internal/external stakeholders and participantsEnsure all paperwork isfiled onpersonnel files and allHR records and systems are kept uptodateHandle generalHR enquiries from employees and external stakeholdersEssential requirements:Bachelor’s degree inHuman Resources Management, Business Administration, orrelated field.Ability totake lead incertain stages ofrecruitment process.Understanding ofemployment contracts.Proven experience (1-2 years) inHR administrative roles.Familiarity with HRIS (Human Resources Information Systems) andMS Office Suite.Strong organizational skills and attention todetail.Excellent communication and interpersonal abilities.Ability tomaintain confidentiality and handle sensitive information.Knowledge oflabor laws and regulations.Fluency in Ukrainian and proficiency in English.