HR Assistant in The Mines Advisory Group

MAG's Vision: A safe future for men, women and children affected by violence and armed conflict. MAG's Mission: MAG saves lives and builds futures by working with people to clear mined lands, reduce the daily threat to civilian life, and create safe conditions for further development. Job description: Responsible for supporting the HR manager/base manager, ensuring that all administrative personnel management processes are completed, including data entry, file, record and system maintenance in accordance with personnel management SOPs and local labor law requirements. MAG strongly encourages women and people with disabilities to apply for the competition. We are committed to creating an inclusive and supportive work environment where all employees feel respected and supported in realizing their potential.Responsibilities:Assist in recruitment such as posting advertisements, registering applications, arranging interviews and assisting with induction. Preparation of correspondence for employees in accordance with instructions, including resignation letters, new start documentation, changes in contracts, etc. in English and Ukrainian languages. Issuance of personnel identification cards and management of personnel files. Maintain absence, attendance and leave records and update files/records as required. Collation of information required for payroll preparation Complete data entry for payroll on a monthly basis Coordinate training programs, workshops and other activities with internal/external stakeholders and participants. Maintain all HR documentation and keep all HR records and systems up-to-date.Handle general HR inquiries from employees and external stakeholders.Essential Requirements: Bachelor's Degree in HR, Business Administration or related field.Ability to assume leadership at certain stages of the recruitment process. Understanding of employment contracts. Proven experience (1-2 years) working in administrative positions in the field of personnel management. Proficiency with HRIS (personnel management information systems) and MS Office package. Strong organizational skills and attention to detail. Excellent communication and interpersonal skills. Ability to maintain confidentiality and work with sensitive information. Knowledge of labor legislation and regulations. Fluency in Ukrainian and English. MAG's Vision: A safe and secure future for men, women and children affected by armed violence and conflict. MAG's Mission: MAG saves lives and builds futures by working with others to reclaim land contaminated with the debris of conflict, to reduce the daily risk of death or injury for civilians, and to create safe and secure conditions for development.MAG strongly encourages female candidates and people with disabilities to apply . We strive to provide an inclusive and supportive working environment where all employees feel respected and supported in fulfilling their potential. Overview of role: Responsible for supporting the HR Manager/Base Manager by ensuring all HR administrative processes are completed, including data entry, maintaining files, records and systems in compliance with HR SOPs and local labour law requirements.Responsibilities:Support recruitment administration such as posting advertisements, logging applications, coordinating interview arrangements and assisting with the new starter processes Draft employee correspondence as instructed, including leaver letters, new starter documentation, contractual changes etc in English and UkrainianIssue staff ID Cards and maintain personnel files. Maintain absence, attendance and holiday records and update files/records as required Accurately collate any other information as required to assist with payroll preparationComplete data entry for payroll on a monthly basisCoordinate training programmes, workshops or other events with internal/external stakeholders and participants Ensure all paperwork is filed on personnel files and all HR records and systems are kept up to dateHandle general HR enquiries from employees and external stakeholdersEssential requirements: Bachelor’s degree in Human Resources Management, Business Administration, or related field.Ability to take lead in certain stages of recruitment process. Understanding of employment contracts.Proven experience (1−2 years) in HR administrative roles.Familiarity with HRIS (Human Resources Information Systems) and MS Office Suite.Strong organizational skills and attention to detail.Excellent communication and interpersonal abilities.Ability to maintain confidentiality and handle sensitive information.Knowledge of labor laws and regulations.Fluency in Ukrainian and proficiency in English.