HR and Admin Technical Assistant Ukraine Shostka in Norwegian Refugee Council / NRC

Croatian Refugee Council (NRC)is an independent, humanitarian non-governmental organization founded in 1946. We provide assistance, protect the rights and contribute to solving the problems of refugees, internally displaced persons and other persons affected by armed conflict.  NRC began its activities in Ukraine at the end of 2014, supporting people affected by the conflict in the east of the country. We are now increasing our efforts in Ukraine and neighboring countries to provide assistance to people forced to flee their homes due to war. 

We are looking for HR and Admin Technical Assistant< strong style="font-weight: 700">to the Northern Regional Office of the NRC in Shostka.

Your responsibilities will include:

• Perform all administrative tasks to ensure a smooth work of the office in Shostka: ordering detergents, stationery and consumables; management of lease and security contracts for the office in Shostka by preparing contracts, submitting PR/PO necessary for making payments, coordinating work with the office lessor, preparing amendments to lease contracts (extension, termination, other changes to the contract).
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• Assist in drafting letters, cover letters for official correspondence. Respond to general information requests by providing accurate information. Sending, receiving, distribution and binding of incoming and outgoing correspondence.
• Organization of events and meetings in the Shostka community (location search, food organization, payment ).
• Reservation of housing in Shostka for employees and visitors if necessary.
• Provision of research and administrative support when necessary.
• Timely reconciliation of advance, if issued.
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• Collection of signatures, scanning of time sheets in Shostka.
• Providing/printing documents necessary for the adaptation of each new employee(employment contract, mandatory policies, collection of signatures, archiving, sending hard copies to CO).
• Archiving of termination notices, filing for signing the contract termination order and sending a paper copy to the head office.
• Preparation of travel orders, collection of signatures, archiving.
• Updating the vacation tracker for Shostka employees, collecting signatures under vacation orders.
• Execution of other relevant tasks at the request of the line manager / Assistant manager.

Requirements:

We offer:

• Employment contract until December 31, 2024 with the possibility of extension.
• Official salary and medical insurance.
• Work schedule: 9.00-17.00, Saturday, Sunday - weekends.

Finaldeadlinesubmissions statement – 27.08.2024

To apply for this vacancy,   click the link.

This position is open to candidates who have the legal right to work in Ukraine. Please note that we cannot provide work permit or visa support for this position.

NRC encourages people with disabilities who would like to work in the office to apply . hfMjAxOS9qb2IvMTQ1NzgvP3V0bV9tZWRpdW09am9ic2hhcmUiLCJWYWNhbmN5SWQiOjk5ODU4MjR9" rel="nofollow noopener noreferrer" style="text-decoration: none; font-weight: 400" target="_blank">