HR & Admin Officer Ukraine Chernihiv in Norwegian Refugee Council / NRC

HThe Norwegian Refugee Council (NRC)is an independent, humanitarian non-governmental organization founded in 1946. We provide assistance, protect the rights and contribute to solving the problems of refugees, internally displaced persons and other persons affected by armed conflict.  NRC began its activities in Ukraine at the end of 2014, supporting people affected by the conflict in the east of the country. We are currently increasing our efforts in Ukraine and neighboring countries to provide assistance to people forced to leave their homes due to war.

We are looking for a Administration and Human Resources Specialistfor the NRC Northern Regional Office in the city Chernihiv.

The purpose of the HR/Administrative Specialist position is to perform day-to-day tasks related to personnel management in the Northern Regional Office.

Your responsibilities will include:

• Adhere to NRC policies, tools, manuals and guidelines
• Prepare and develop status reports as required by management
• Ensure proper storage of documents related to personnel and administrative matters
• Perform all administrative tasks to ensure the smooth running of the NAO office (office and mobile suppliers, landlords and cleaners, all other persons/organizations involved who check utility meters, correctness of bills for services rendered, assist with document collection)
• Assist in preparing the office/meeting room for meetings, conferences and other events. Handle catering and other related services.
• Perform any other duties as assigned by immediate supervisor.
• Manage official correspondence. Sending, receiving, distributing and archiving incoming and outgoing letters, mail and other documents for the NAO.
• Organizing and scheduling meetings and appointments as needed. Professional and friendly greeting of new NRC employees/suppliers/visitors.
• Ensuring timely and efficient completion of all administrative tasks and processes.
• Organizing business travel withpart-time employees: train/bus tickets and hotel reservations, organization of conferences and transport (if necessary), payment of per diems.
• Organization of events, verification of accompanying documents, preparation of documents for payment.
• Organize delivery of food and non-food items to the office, prepare documents for payment.
• Responsible for arranging the supply of office supplies and proper maintenance of the field office premises (offices, guest houses, apartments) in accordance with NRC policies and procedures.
• Ensure that all lease agreements are current, prepare documents for rent payments.
• Provide support in the selection of premises (offices, guest houses etc).
• Assist in initiating procurement procedures using the Agresso internal procurement system.
• Manage all travel/vacation orders for national staff, maintain up-to-date holiday schedule for national staff.
• Ensure timely execution of HR activities and dissemination of standard operating procedures procedures and policies for personnel management in the representative office.
• Carry out the hiring process for positions of 1-5 grades, ensuring the implementation of admission and dismissal procedures for all employees of the representative office.
• Administration of personal files of employees: daily uploading of all personnel management documents to Filing Tree, creation of personal files of employees.

Requirements:

• Minimum of 2 years of relevant experience in HR/administrative positions.
• Average level of English.
• Previous work experience in difficult and unstable conditions.
• Fluency in Ukrainian and Russian languages.
• Previous work experience in difficult and unstable conditions will be an advantage.
• Ability to work independently.
• Higher degree in HR/Administration/Finance or other relevant education.
• Good knowledge of software (MS Word, Excel, Access, Power Point).
• Ability to work independently and proactively.
• Proven ability to handle complex tasks.
• Working in a dangerous environment.
• Planning and achieving results.
• Empowering and building trust.
• Communicating effectively and respectfully.

Finaldeadlinesubmission application - 11/12/2025

To apply for this job, click the link.

We offer:

• Official employment, contract until 31/12/2026
• Working schedule 9 to 17, Saturday/Sunday off
• medical and life insurance against accidents
• development opportunities and training (English language courses).

This position is open to candidates who have the legal right to work in Ukraine. Please note that we cannot provide work authorization or visa support for this position.

NRC encourages people with disabilities who would like to work in the office to apply applications.