Health Supervisor / Senior Specialist in Medical Project Support in Premiere Urgence Internationale

Premier Urzhans International (PUI) is a non-profit, non-political and non-religious humanitarian NGO organization PUI started humanitarian activities in Ukraine in February 2015 with the aim of restoring and ensuring access to primary health care services for the local population and internally displaced persons affected by the armed conflict and improving living conditions by providing for their basic needs.< /p>

Place of work: Kharkiv

Seniorspecialistwithaccompanyingmedical < /span>activitiesprojects responsible for supporting all health care activities by providing technical guidance and ensuring the quality of medical activities. 

 QUALIFICATION REQUIREMENTS

Education:

Work experience:

• At least 2 years of experience in the medical field or other related field and 2 years in program activity.
• Experience of working in humanitarian organizations.

Knowledge of languages:

Fluency in Ukrainian, Russian and in English at an intermediate level (B1 according to the Common European Language Education Guidelines) (speaking/reading/writing).

Knowledge and skills:

• Good critical thinking
• Ability to synthesize a wide range of information
• Strong organizational skills
• Program, financial and organizational planning skills highly desirable.

PC Proficiency:

Proficient in Microsoft Office (with focus on Excel and Word). span style="font-style: normal; font-weight: 700">TASKS AND DUTIES

Providing technical support to the healthcare project team

• Provide technical support to the health care team and the multi-sectoral project manager in the implementation of health care measures in accordance with the annual operational strategy, the guidelines of the Ministry of Health of Ukraine and the technical requirements of the PUI. 

Medicines and medical equipment: 

• Ensures proper provision of medical services, use of medications, medical consumables and equipment in accordance with implemented Standard Operating Procedures.  
• Ensuring the rational use of medicines and proper treatment in accordance with national and international protocols. 
• Assist in the preparation of medical purchase requests and lists for the voucher program when appropriate.  

Provision of medical personnel with protective equipment adapted to their activities and their use in accordance with the instructions. 

Monitoring and reporting

• Actively participates in the oversight of health care activities through checklists, observations and reporting to the Deputy< span style="font-weight: bold"> head of administrative and program activities/head of administrative and program activities, multisectoral project manager, health care manager.
< li style="font-weight: normal; font-style: normal">Provides support to multi-sectoral project managers and the health coordinator in the preparation of reports. 
• In coordination with the multi-sectoral project manager, prepares monthly and quarterly 5W reports and provides them to the health coordinator. 
• Ensures proper archiving of all documents, tools and training materials. 
• Ensures the registration, analysis and sharing of epidemiological data by the health care team in coordination with the Health Care Manager. 
• Represents PUI in regional health authorities, UN, NGOs at the local level in any meetings that include technical discussions, on request of the Deputy Head of Administrative and Program Activities / Head of Administrative and Program Activities and the Head of Health Care.

Contribute to the mission

• Proposes and develops a health care strategy in accordance with the policies of the organization and countries, as well as the needs of the population in intervention zone. 
• Participates in health assessments and other assessments (both internal and external) as needed, organized by external organizations, the UN , Ministry of Health, etc. 
• Provides a qualitative report that highlights the main results of these assessments. Follow-up to identify donation needs and work with Multi-Sector Project Manager to develop PR according to available budgets and commodity estimates (pharmaceutical catalog estimates) - with support from a pharmaceutical specialist as needed. 
• Analyzes assistance provided to various beneficiary groups and target populations/institutions under various categories and prepares monthly technical briefing notes for the rest of the mission team.
• Provides technical support to multi-sectoral project managers in the preparation of project proposals for the health care sector.

Other duties

• Collaborates with other departments (PPS, Defense and Food) as necessary to ensure smooth implementation and integration of services.
• Ensures that medical personnel are provided with protective equipment appropriate to their activities and use it in accordance with instructions.
• Takes an active part in the preparation and smooth organization of the donor visit
• Constantly follows the safety procedures of the PUI.
• Constantly aware of security rules and the socio-political situation in the region and provides feedback to the Deputy Head of Administrative and Program Activities / Head of Administrative and Program Activities
• Immediately notifies the Deputy Head of Administrative and Program Activities / Head of Administrative and Program Activities in case of danger to teams or beneficiaries.
• Represents the organization to local entities involved in the implementation of the medical program, and promotes the establishment of good relations between project partners (in accordance with the principles of neutrality and independence of the PUI).
• Performs other related duties and responsibilities as requested by immediate supervisor and supervisor.
• Participates in Health Subcluster meetings and shares information with the Multisectoral Project Manager and Health Coordinator on any important updates within 24 hours. 
• Update Activity Info on activity in the East for the Healthcare Cluster.
• Identifying weaknesses that can be improved, especially in internal processes and mission training to strengthen teams. Identifying useful training for team members.

TERMS OF WORK:
Start date: September 1

Place of work:m. Kharkiv
Working hours: according to the established schedule from 9 to 18

Candidates who meet the qualification requirements and are interested in the job should send a resume and a cover letter.
PUI reserves the right to conduct interviews with candidates on a permanent basis, so the candidate can be selected before the vacancy closing date.

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Premiere Urgence Internationale (PUI) is a non-profit, non-political and non-religious humanitarian organization. PUI launched a humanitarian intervention in Ukraine since February 2015. The goals of the mission are to reduce or restore equal access to basic medical care for the local and displaced population who suffered as a result of the military conflict, and to reduce the minds of their lives by covering them none of the fundamental needs.

Place of work -     Kharkiv < /strong>

GENERAL OBJECTIVE

Health Supervisor is responsible to support all health activities by providing technical guidance and ensure the quality of medical activities.

TASKS AND DUTIES

Provide Technical support to IERT

• Provides technical support to health team and project manager to implement health activities in accordance with the annual operational strategy , Ukrainian MOH guidelines and PUI's technical requirements. 

• Ensure that the health activities are relevant and consistent. 

• Field supervision – Conduct field visits to the teams and make sure the working conditions are appropriate. 

• Develop a checklist for site visits, ensure appropriate usage of medications, consumables, equipment, etc. 

• Organize and / or implement health needs assessments in collaboration with the team members under technical supervision of Health Coordinator. 

• Ensure the quality of PUI health care service within the intervention zone. 

• Assess training needs, develop training plans, facilitate and perform training for medical and nonmedical staff, and follow up the impact after training. 

• Ensure that the team is following up on proper medical protocols, and applying them according to international and national recommendations and guidelines 

• Service Mapping – supporting IERTs in gathering the information and ensuring it is shared among them. 

• Monitoring of databases – system TBD in conjunction with MEAL.
  
  

Drugs and Medical equipment: 

• Ensures, appropriate health service provision, usage of medications, medical consumables and equipment according to the implemented Standard Operation Procedures.  

• Ensure the rational use of medicines and the proper administration of treatments in step with national and international protocols. 

• Support in drafting medical purchase requests and lists for the voucher program when it is relevant.  

• Ensures that health staff is provided with safety gear adapted to their activities and uses them according to the guidelines. 

• Ensure that pharmacist is using the right tools for pharmacy and stock management. Ensure they are up to date by end of each month. 

• Check and ensure the monthly consumption of pharmacy is matching with the targeted beneficiaries and that the pharmacist is using the right and up to date tool. Ensure that all tools used have the proper name and code from the PUI catalogue 

Monitoring, and Reporting 

• Participate actively in the supervision of health activities through checklists, observations, and report to Multisectoral Project Manager, Health Coordinator. 

• Support Multisectorial Project Managers and Health Coordinator with reporting. 

• In coordination with the Multisectorial Project Managers  prepare monthly and quarterly 5Ws and share with the Health Coordinator

• Ensures proper archiving of all the documents, tools and training materials. 

• Ensures that epidemiological data are recorded, analyzed and shared by the health team in coordination with the Health Coordinator. 

• Represent PUI with regional health authorities, UN, NGOs at field level for any meeting involving technical discussion upon Deputy Field Coordinator/Field Coordinator and Health Coordinator request.

 Contribute to the development of the mission. 

• Propose and develop the health strategy in line with the association's and countries policies and the population's needs within the intervention zone. 

• Participates in health and other assessments (both internal and external) as per need organized by the external organizations, UN, MOH, etc. 

• Provide a Qualitative report that highlights the main findings of these assessments. Follow-up to determine needs for donations and working with Multisectorial Project Managers to develop PRs according to available budgets and estimates for items (estimates from Pharmacy Catalog)- With support of the pharmacist if needed. 

• Analyses the aid provided to the different beneficiary groups and targeted population/institutions by different categories and issues technical briefing notes for the rest of the mission team on monthly basis.  

• Support Technically the Multisectorial Project Managers in the preparation of project proposals for the Health sector. 

Other Duties  

• Collaborate with other departments (MHPSS, Protection, and MEAL) as needed to ensure smooth implementation and integration of services. 

• Ensures that health staff, is provided with safety gear adapted to their activities and use them according to the guidelines.  

• Participates actively in the preparation and the smooth organization of a donors visit. 

• Comply with PUI security procedures at all times 

• Remain aware of the security rules and social and political situation in the field at any time and provide feedback to Multisectoral Project Manager, Deputy Field Coordinator/Field Coordinator.

• Alert the Multisectoral Project Manager, Deputy Field Coordinator/Field Coordinator without delay, in case of impending danger to teams or beneficiaries.  

• Represent the organization before local actors involved in the implementation of the medical program and contribute to good relations within project partners (consistent with the principles of neutrality and independence of PUI). 

• Perform other related duties and responsibilities as required by line manager and supervisor. 

• Participate in Health Sub-Cluster meetings and share notes with Multisectorial Project Managers and HealthCo on any relevant updates within 24 hours. 

• Update activity Info for East for Health Cluster. 

• Identification of gaps that can be improved, especially in terms of internal processes and mission preparations to strengthen the teams. Identification of useful training for team members. 

QUALIFICATIONS

Education Degree: Bachelors / Master's degree  

Work experience: At least 2 years' experience in Medical field or other related field and 2 years’ in program activities. 

Experience with humanitarian organization. 

Language Skills: Fluent in Ukrainian, Russian, and intermediate (B1 according to the Common European Framework of Reference for Languages) level in English (speaking/reading/writing). 

Knowledge & skills: Good critical thinking; Ability to synthesis a wide scope of information. Solid organizational skills, excellent communication and interpersonal skills. Solid programmatic, financial, and organizational planning skill is highly desirable.  

Computer skills: Confident user of Microsoft Office (with focus on Excel and Word). 

СONDITIONS

Starting time:  Septemeber 1, 2024

Working days: Full time

HOW TO APPLY:
Interested candidates should submit their CV and cover letter.

Only candidates shortlisted will be contacted. 

PUI reserves the right to close the vacancy prior last day of application submission.