Health, Safety & Security (HSS) Manager / Інженер з охорони праці in International NGO Safety Organisation

Main duties and responsibilities 

1.Health & Safety (H&S) Compliance  

• Ensure INSO Ukraine's Health & Safety systems, procedures, and practices comply with all applicable Ukrainian occupational safety legislation and regulatory frameworks.  

• Conduct internal occupational safety assessments in line with Ukrainian legal requirements, including fire safety, electrical safety, workplace safety, and environmental safety standards.  

• Maintain and update a national database of relevant legal, regulatory, and technical stakeholders to ensure continuous alignment with evolving legislation.  

• Coordinate with HQ technical referents to harmonise national H&S obligations with INSO’s global Safety & Security guidelines.  

• Lead the development, review, and adaptation of H&S country-level SOPs, inspection checklists, compliance mechanisms, and workplace safety protocols.  

• Ensure mandatory occupational safety training, certification, and refresher requirements for staff are planned, delivered, tracked, and documented.  

Specialised Duties Related to Electrical Safety Compliance  

• Ensure that inspections of electrical installations comply with national rules (ПБЕЕС and НПАОП requirements).  

• Use mandatory technical qualifications (including Group IV Electrical Safety Certificate) to advise on safe operation and compliance obligations.  

• Support the Country Management Team during H&S–related incidents, technical assessments, or workplace hazards.  

2. Safety & Risk Management (SRM)  

Internal SRM Systems and Preparedness  

• Promote an organisational safety and risk management culture across all INSO Ukraine operations.  

• Conduct SRM-focused internal assessments, including risk identification, mitigation planning, and review of existing risk controls.  

• A working knowledge of ISO 31000 Risk Management principles, including travel risk assessment and mitigation, is desirable for application across INSO’s operational environment.  

• Develop, review, and update security-focused tools such as country-level security plans, safety and security contingency plans, critical incident procedures, and duty-of-care mechanisms.  

• Advise the Country-level Crisis Management Team (CMT) during crises, providing technical inputs to decision-making and crisis coordination.  

• Ensure alignment between HSS/SRM practices and INSO’s global technical standards.  

Coordination and Stakeholder Engagement  

• Maintain a network of relevant external safety and security stakeholders (regulators, legal bodies, technical authorities, and humanitarian actors).  

• Ensure regular engagement with external actors to keep INSO informed of evolving safety and risk requirements.  

3. Support to NGO Partners (HSS/SRM Services)   

• Technical Support and Service Delivery  

• Lead the pilot initiative to design and deliver specialised HSS/SRM services for partner NGOs in Ukraine.  

• Provide technical advisory support to NGOs on H&S legal compliance, SRM frameworks, and operational risk management systems.  

• Develop and pilot a suite of HSS/SRM products for partners, such as:   

• Country-level security and safety planning tools  

• S&S and SRM review mechanisms  

• SOP templates  

• Training modules, workshops, and awareness sessions  

• Legal compliance guidance notes  

• Ensure all products undergo local testing and revision before wider use or replication.  

Governance and Quality Assurance  

• Submit proposed partner-facing HSS/SRM products to INSO’s Programme Committee for review and approval.  

• Ensure that services provided to NGOs reinforce INSO’s mandate while maintaining neutrality and operational independence.  

Person specification 

Essential  

• Strong understanding of Ukrainian Health, Safety and Security (HSS) legislation and regulatory frameworks.  

• Proven experience in HSS assessments, compliance audits, or advisory roles linked to occupational safety, safety management, or regulatory compliance.  

• Demonstrated ability to design and deliver HSS/SRM capacitybuilding activities such as workshops, training modules, and compliance support tools for NGOs.  

• Demonstrable experience developing security plans, standard operating procedures (SOPs), and organisational compliance tools.  

• Fluency in English (written and spoken); Ukrainian language skills strongly preferred.  

• Professional experience in the humanitarian, safety, occupational health, or risk management sectors.  

• Graduatelevel education in public health, safety management, occupational health and safety, industrial safety, environmental engineering, general engineering, or a related technical field.  

• Thorough understanding of the Rules for Safe Operation of Electrical Installations (ПБЕЕС)—specifically clauses 1.3.2 and 2.1.4, which mandate that occupational safety specialists monitor and ensure the safe operation of electrical installations.  

• Holder of a valid Group IV Electrical Safety Certificate in accordance with Appendix 8, paragraph 8.2 of НПАОП 40.11.2198, required for participation in electrical installation inspections.  

• Ability to apply occupational safety knowledge in accordance with the approved educational and professional training programme.  

• Must complete mandatory occupational safety training and knowledge assessments upon employment and every three years thereafter, in line with paragraph 1.6 of the Model Regulation.  

Role clarification: This position is supervisory and inspective in nature; it is not classified as an “electrical technician" role and does not involve direct servicing or repair of electrical installations.  

Desirable  

• Experience working in highrisk humanitarian operating environments.  

• Experience in interagency coordination, including engagement with regulatory bodies, safety authorities, or humanitarian coordination structures.  

• Familiarity with INSO’s mandate, services, and technical standards.  

• Existing professional networks with Ukrainian occupational safety regulators, legal experts, or technical inspection bodies.  

• Working knowledge of ISO 31000 Risk Management principles, including travel risk assessment and mitigation, and the ability to apply these concepts in a humanitarian operational context.  

• Demonstrated experience participating in or supporting organisational crisis management processes.  

Personal Attributes  

• Highly analytical, with strong ability to interpret complex legal, safety, and risk management information and translate it into practical organisational systems.  

• Strong communicator with the ability to convey technical information clearly to both specialist and nonspecialist audiences.  

• Confident facilitator, capable of delivering highquality workshops, briefings, and capacitybuilding interventions.  

• Proactive, solutionsoriented, and able to work independently while maintaining strong internal coordination.  

• Excellent organisational and planning skills, with the ability to manage multiple workstreams and deliver highquality outputs within tight timelines.  

• Strong interpersonal skills and the ability to build trust with diverse internal stakeholders, external authorities, and humanitarian partners.  

• Demonstrated sound judgement, discretion, and a commitment to maintaining neutrality, professionalism, and humanitarian principles.  

• Adaptable and resilient, with the ability to operate effectively in a rapidly changing and high risk environment.  

INSO’s Safeguarding Policy 

INSO is fully committed to the safe recruitment, selection and vetting of all potential new staff, trustees, and volunteers, and we will ensure rigorous compliance with our Code of Conduct and Safeguarding policy throughout the recruitment process. 

Terms & Conditions 

Official Employment Contract with a 3-month probationary period with an expected starting date of 01 May 2026, UAH 135 000 Gross salary, 13th salary. 

How to apply 

Please send the following to [email protected] and reference “Health, Safety & Security (HSS) Manager, Kyiv” in the subject line of the email before 30 March 2026. The following documents should be in PDF format and in English: 

• Cover Letter specifying how you meet the mandatory requirements, any preferred characteristics, your motivation for applying, and what you hope to bring to INSO. 

• Updated CV. 

Please do not send any additional information. Only shortlisted candidates will be contacted.