Head of the Planning, Monitoring, Evaluation and Reporting Department in Red Cross Ukraine

Ukrainian Red Cross Society (URCS) opens a vacancy for the position of Head of PMER (Planning, Monitoring, Evaluation and Reporting) Unit 

The Ukrainian Red Cross Society is the largest humanitarian organization in Ukraine, which is one of the first to respond to all emergencies in the country and provide assistance to those who need it most. 

Do you feel like you can make the world a better place? Join the Ukrainian Red Cross Society: 

• The opportunity to do good: Help those who need it and feel inspired by contributing to a better world. 
• New knowledge and skills: Take interesting trainings, become a volunteer or employee, and gain valuable experience for your life. 
• Friends and like-minded people: Join a team of caring people who are always ready to help. 
• Pride in your actions: Join and feel proud to be a hero! 

The Ukrainian Red Cross is thousands of people across Ukraine who make the world a better place every day. 

The Head of PMER Unit is responsible for maintaining the PMER framework of the URCS, developing and ensuring quality of PMER systems and processes and for the effective monitoring and tracking of the results committed by the organization. In addition, the incumbent will be responsible for data collection, monitoring, facilitating and improving reporting system in coordination with the multiple partners and donors.

Job duties and responsibilities:

Reporting 

• Compile reports as well as provide efficient and effective quality control and delivery of reporting on the programmes and ensure all reports are clear, accurate and informative. 
• Establish and manage a reporting timetable and deadlines for the programmes and operations, communicate this with programme staff and monitor this timetable to ensure all agreed deadlines have been met.
• Ensure that all reporting is compliant with the URCS standards and formats.
• Collaborate with technical and support managers, particularly finance, to ensure compatibility between narrative and financial information in all reports and for any pledge-based reporting.
• Maintain good communication with technical counterparts to ensure reports are informed by accurate and relevant information.
• Manage the evidence base of monitoring and evaluation work on the operation to inform accountability to donors and partners. 
• Develop PMER capacity building strategies for the branches, based on assessing PMER needs and capacities.

Planning

• Lead in design of the strategic plans of the organization and different sectors
• Ensure compliance with the URCS standards for planning.
• Set up systems and guidance to support the development of quality plans, in line with existing URCS standards and formats. 
• Support strategic planning.
• Develop Monitoring and Evaluation (M&E) plan for all projects operating under Interregional office.

Monitoring 

• Design, establish and/or facilitate and apply system(s) to collect reliable and timely monitoring data to track the implementation on projects and programmes.
• Assist with the development and implementation of monitoring tools and activities to capture and provide reliable and timely monitoring data to inform quality programming. 
• Work closely with Information Management (IM) colleagues to ensure that planned monitoring is well informed by available data and engages with and reflects the voice of the affected population.
• Support or prepare monitoring analysis through reports, data visualization and ensure it is evidence-based, user-friendly and accessible for those managing the operation, to inform decision-making.
• In synergy with IM, provide support to the branches in developing context-appropriate internal monitoring systems.
• Organize and conduct frequent field visit to monitor program activities / interventions using monitoring checklist, produce and share reports to the concerned programme and operations team as well as HQ PMER team based on monitoring findings and incorporate inputs from program team in agreed action plan (as relevant).
• Coordinate and feed into the national level URCS monitoring system.

Evaluation / Review

• Facilitate the implementation of any study including surveys, such as baseline surveys, reviews, evaluations or lesson learning exercises or research, in response to operational requirements. 
• Participate/facilitate and document any internal reviews of operational progress, including lesson learning reviews.
• Verify all review or evaluation work is evidence based and considers the outcomes, as well as the outputs of the response, to ensure that this informs future operational decision-making and quality programming.

Learning

• Ensure that learning from all monitoring, reviews or evaluations is accessible and relevant, and can be used to inform operational decision-making and the direction of the operation.
• Ensure the key learnings are incorporated in upcoming interregional plan and interventions. 
• Set up systems and forums for capturing and sharing learning.

Duties applicable to all staff:

• Actively work towards the achievement of the URCS goals
• Abide by and work in accordance with the Red Cross and Red Crescent principles
• Perform any other work-related duties and responsibilities that may be assigned by the line manager

Position Requirements:

1. Education: 
2. Graduate degree in a relevant humanitarian or Social Sciences, ideally studies relating to data management, statistics etc.
3. Post-graduate qualification in a PMER or related field is preferred.
4. Experience:
5. 3 years of working experience for the RCRC Movement or civil society sector (preferred)
6. 3 years’ experience working in planning, monitoring or reporting fields
7. Experience working in an emergency response context
8. Background in data collection, management, analysis and presentation methods and tools, and ability to set up systems and procedures for reliable data collection and management
9. Demonstrable track record of managing a high value programme for an NGO or a CSR programme for a corporation (preferred).

Knowledge & Skills:

• Knowledge of URCS PMER systems and standards, including the planning and reporting system, the Results’ Matrix, data management and reporting tools, etc. (preferred)
• Skills in supporting organizational learning, accountability and performance
• Strong analytical and written skills, including report writing and presentation skills
• Strong skills in designing and using PMER concepts, tools, and best practices
• Knowledge and skills around results-based planning (logframe) and setting up robust planning systems for complex programmes
• Knowledge of assessment, survey and monitoring methodologies and experience implementing them
• Knowledge of evaluation and review for disaster response or recovery work
• Knowledge of how to develop and write funding proposals, corporate applications and reports.
• Fluently spoken and written English is must.

Competencies:

• Communication
• Collaboration and Teamwork
• Judgement and Decision Making
• National Society and Customer Relations
• Creativity and Innovation
• Building Trust.

The Ukrainian Red Cross Society offers: 

• Interesting, diverse and multitasking work; 
• Employment in accordance with the Labor Code; 
• Timely payment of salary; 
• A friendly and close-knit team of like-minded people; 
• Participation in trainings and seminars in Ukraine and abroad. 
• Unique experience in the largest public organization in Ukraine 

We aim to create a safe and inclusive environment at URCS that will provide all employees and volunteers, regardless of age, gender, ethnicity, religion, disability, or sexual orientation,  equal access to opportunities, protection of their dignity, and equal rights.  

We are an employer with equal opportunities for all employees, including people with disabilities.  

We do not discriminate in our recruitment and employment practices based on race, color, religion, gender, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, or age.  

Sexual exploitation and abuse are prohibited in all forms. The organization implements a policy to prevent sexual harassment, sexual exploitation, and abuse, including in the workplace.   

Location: Kyiv 

If you are interested in this position, please send your CV and Cover letter in English to [email protected]. All the applications will be reviewed on a rolling basis, and HR may contact eligible candidates prior to the deadline for submission as such early application is encouraged.

Due to a large number of requests, we contact candidates who fully meet the requirements of the vacancy.

Товариство Червоного Хреста України (ТЧХУ) відкриває конкурс на посаду Керівник\ця Відділу планування, моніторингу, оцінки та звітності.

Товариство Червоного Хреста України - найбільша гуманітарна організація України, яка одна з найперших реагує на всі надзвичайні ситуації в країні і надає допомогу тим, хто найбільше її потребує. 

Відчуваєте, що можете зробити світ кращим? Приєднуйтесь до Товариства Червоного Хреста України:  

• Можливість творити добро: Допоможіть тим, хто цього потребує, і відчуйте натхнення  від зробленого внеску   
• Нові знання та навички: Пройдіть цікаві тренінги, станьте волонтером або співробітником і отримайте досвід, який стане у пригоді в житті. 
• Друзі та однодумці: Приєднуйтесь до команди небайдужих людей, які завжди готові прийти на допомогу. 
• Гордість за свої дії: Долучайтесь та відчуйтесь гордість за те, що ви – герой! 

ТЧХУ – це тисячі людей по всій Україні, які щодня роблять світ кращим. 

Керівник даного відділу відповідає за підтримку структури планування, моніторингу, оцінки та звітності Товариства Червоного Хреста України (ТЧХУ), а також за розробку та забезпечення якості систем і процесів, ефективний моніторинг і відстеження результатів, досягнутих організацією. Крім того, буде відповідати за збір даних, моніторинг, сприяння та вдосконалення системи звітності в координації з кількома партнерами та донорами.

Обов'язки та відповідальність:

1. Звітність
2. Складати звіти, забезпечувати ефективний і дієвий контроль якості та надання звітності щодо програм і гарантувати, що всі звіти є чіткими, точними та інформативними.
3. Встановлювати і управляти графіком звітування та кінцевими термінами для програм і операцій, повідомляти про це персонал, контролювати даний графік, щоб переконатися, що всі узгоджені терміни були дreceived.
4. Verify that all reports conform to TQU standards and formats.
5. Collaborate with technical support and support managers, particularly finance, to ensure consistency between descriptive and financial information across all reports and for any collateral-based reporting.
6. Maintain appropriate communication with technical partners to ensure that reports contain accurate and relevant information.
7. Manage the evidence base for work with operational monitoring and evaluation to inform donor and partner accountability.
8. Develop capacity building strategies for planning, monitoring, evaluation and reporting for branches based on assessment of department needs and potential.

1. Planning
2. Lead the development of strategic plans for the organization and various sectors
3. Ensure adherence to TQM standards for planning.
4. Establish systems and guidelines to support development of quality plans in accordance with existing TQM standards and formats.
5. Support strategic planning. 
6. Develop a monitoring and evaluation (M&O) plan for all projects operating under the leadership of the Interregional Office.

1. Monitoring
2. Develop, establish and/or facilitate and implement systems to collect reliable and timely monitoring data to track project and program performance.
3. Assist in the development and implementation of monitoring tools and activities to collect and provide reliable and timely monitoring data to inform quality programming.
4. Work closely with Information Management (IM) colleagues to ensure that planned monitoring is based on available data and engages and reflects the views of affected populations.
5. li>
6. Support or prepare analysis and monitoring through reports, data visualization and ensure it is fact-based, user-friendly and accessible to those who manage the operation for decision-making.
7. In liaising with IM providing support to affiliates in developing contextually appropriate internal monitoring systems.
8. Organising and conducting frequent site visits to monitor program activities/interventions using a monitoring checklist, generating and reporting to relevant program and operations group as well as the HQ team based on the monitoring results and incorporate the program team's inputs into the agreed action plan (as appropriate).
9. Coordination and input into the national-level monitoring system of TCM.

1. Evaluation / Review
2. Contribute to any research, including surveys, such as baseline surveys, reviews, evaluations or lesson study exercises or research, in response to operational requirements.
3. Participate in/facilitate and document any internal reviews of operational progress, including lessons learned reviews.
4. Ensure that all review or evaluation work is evidence-based and takes into account the results as well as the results of the response to ensure that it informs future operational decisionsme and quality programming.

1. Learning
2. Check, that the knowledge gained from all monitoring, reviews or assessments is available and relevant and can be used to make operational decisions and guide the operation.
3. Ensure that key knowledge is incorporated into future interregional planning and activities.
4. li>
5. Set up systems and forums for recording and sharing knowledge.

Responsibilities that apply to all personnel:

•Actively work to achieve the goals of the TCHU

• Comply and work in accordance with Red Cross and Red Crescent principles

• Perform any other work-related duties and responsibilities that may be assigned by a line manager.

Requirements for the position:

1. Education:

• Higher education in relevant humanities or social sciences, ideally research related to data management, statistics, etc.
• Postgraduate qualification in planning, monitoring, evaluation and reporting or a related field is preferred.

2. Experience:

• 3 years of work experience in the Red Cross Movement or public sector (preferred)
• 3 years experience in the field of planning, monitoring and reporting
• Experience in the context of emergency response
• Preparation in methods and tools of data collection, management, analysis and presentation, as well as the ability to configure systems and procedures for reliable data collection and management
• Proven experience managing a high-value NGO program or CSR program for a corporation (preferred).

< strong> 

Knowledge and skills:

• Knowledge of the systems and standards of the TCHU in the field of planning, monitoring and reporting, including the planning system and reporting, results matrix, data management and reporting tools, etc. (preferred)
• Skills to support organizational learning, accountability and productivity
• Strong analytical and writing skills, including report writing and presentation skills
• Good skills in developing and using planning, monitoring and reporting concepts, tools and best practices
• Knowledge and skills in results-oriented planning (logical structure), and setting up robust planning systems for complex programs
• Knowledge of and experience with assessment, survey and monitoring methodologies
• Knowledge of assessment and review for disaster response or recovery
• Knowledge of how to develop and write funding proposals, corporate applications and reports.
• Fluent spoken and written English is a must.

Competencies:

• Communication< /p>

• Cooperation and teamwork

• Judgment and decision-making

• Onnational society and relations with clients

• Creativity and innovation

• Building trust.

The Red Cross Society of Ukraine offers: 

• Interesting, varied and multitasking work; 
• Employment according to Labor Code; 
• Timely payment of wages; 
• A friendly and cohesive team of like-minded people; 
• Participation in trainings and seminars in Ukraine and abroad. 
• Unique experience of working in the largest public organization of Ukraine

We aim to create a safe and inclusive environment in TCHHU, which will provide all employees, volunteers regardless of age, gender and gender, ethnic origin, religion, disability, sexual orientation equal access to opportunities, protection of their dignity and equal rights. 

We are an equal opportunity employer for all employees, including persons with disabilities. 

We do not discriminate in our selection and employment practices on the basis of race, color, religion, sex, national origin, political affiliation, sexual orientation, gender identity, marital status, disability, genetic information, age. 

Sexual exploitation and abuse is prohibited in all forms. The organization implements a policy to prevent sexual harassment, sexual exploitation and harassment, including in the workplace.  

Workplace:m. Kyiv, str. Dilova, 3

Trial period - 3 months. 

Please send your resume indicating the desired salary level with the designation of the position to the following address: [email protected]. 

Due to the large number of requests, we contact candidates who fully meet the requirements of the vacancy.