Grants Coordinator, Ukraine, 100% in HEKS / EPER Ukraine

HEKS/EPER pursues the vision of a just world where the dignity of everyone is respected, peace reigns and the natural environment is conserved. In the framework of the 2030 Agenda, we work in the four thematic priority areas of "Climate justice", "Right to land and food", "Flight and migration", and "Inclusion". HEKS/EPER also provides humanitarian aid for people affected by natural disasters and armed conflicts. The goal is to induce change at the social, economic and political levels. HEKS/EPER helps improve the living conditions of people in Switzerland and around the world, claims their rights, and to this end, mobilizes and raises awareness on the part of society, policy-makers, business and churches.The GrantsCoordinatoris the focal point for proposal development, donor reporting, grants information management and grants management capacity-building efforts. The GrantsCoordinatoralso supports programmatic and budgetary monitoring, compliance with donors and internal HEKS/EPER rules and regulations. The GrantsCoordinatorwill work closely with thegrants managersand will report to Country Director in link with theProgram Associate inheadquarter.We are looking with starting as soon as possible or by arrangement for a proactive and experienced:Grants Coordinator, Ukraine, 100%Your main responsibilities:Main responsabilitiesCoordinate, review and submit high quality donor reports (narrative and financial) according to HEKS/EPER and donor regulations. Ensure all required documents are included, complete, correct and approved by the respective Program Coordinator/s and country management.Coordinate, compile and review high quality proposals and budgets that are relevant to HEKS/EPER’s Strategic Action Plan and include input from key partners (finance, operations, programs, partners, etc.), including compilation/editing of the technical narrative, development of budgets and budget narratives, drafting of required annexes, etc.Collaborate with the Program and finance teams to develop standard reporting templates and tools that will support improved narrative, and financial reporting.Maintain knowledge of grant agreement language and regulations, serving as a knowledge resource on assigned donors and advancing questions where needed.Raise compliance issues with supervisor and/or the concerned department with the HQ.Lead grant opening meetings, quarterly grant review meetings, and grant close out meetingsLead management meetings, including monthly review of monthly budget reports to address any projected underspend or over spend.Oversee the spending plan monthly updating process in coordination with finance and programs counterpartsKeep supervisor and HQ informed of any projected inabilities to meet contractual obligations, report submission and spend rates/significant budget variances. Be able to actively mitigate risks through proposing remedial solutions in consensus with department headsCompile and respond to information requests from HEKS/EPER’s regional and headquarter offices.Facilitate and coordinate with the Partnerships unit to provide necessary support for all aspects of sub-award life cycle management, from partner identification, vetting, and project agreement/amendment developmentWork with grant counterparts in HQ and at the regional level to ensure coordination and adherence to proposal timelines and requirements.Spearhead project cycle meetings (design, opening, implementation, closing, and learning) to identify and help resolve needs, constraints, and other project cycle issues.Undertake other key grants management, program development, monitoring and evaluation, communications and external relations activities as requestedSupervise GrantsManagers/Officers to ensure proper oversight, professional development and good stewardship of all tasks.Support to Field Coordinator in special projects as necessary to streamline coordination of the grants, partnerships and communications units.Make sure all reporting tools (reporting follow up, activity follow up) are updated as requestedEnsure HEKS/EPERrepresentationAt the request of the CountryDirector, he/she represents the organization locally to donors, NGOs, International Organizations and local authorities, and reports interview findings to the HoM or the PC.He/she participates as an active member in internal coordination meetings.Oversee partners’ programmatic and financial reporting, ensuring that quality reports are submitted to Pact in a timely manner. Monitor and evaluate the quality of sub-grantees’ reporting and provide training on reporting.To be successful you bring:Professional diploma or university degree inhumanitarian aid, communication, international relations or else relevant to the position,Previous experience with an internationalNGO is mandatory,At least3years of experience in a similar position,Fluent in English (written and spoken), Russian will be an assetExcellent editorial qualityKnowledge of project managementExcellent reporting skillsAbility to be assertive, when necessaryAbility to analyze (judgment, practicality) and to synthesizeAbility to adaptOrganization, discipline, and compliance with deadlinesOutstanding ability to listen and negotiateGood interpersonal and communication skillsCalm and composedAbility to work under stress in general, and in emergency situations in particularWhat you can expect from us:An international position with a duty station in Kyiv, Odesa or Dnipro, UkraineAn opportunity to make a difference in this worldAn interesting and challenging positionDuration 6 months (possible extension)Competitive salary, min. CHF 6'000.- *13 (pro rata temporis)Accommodation provided by HEKS/EPERR&R after 3 MonthsInsurance packageWould you like to join the HEKS/EPER team? We are looking forward to your complete application in English (CV, Cover letter and certificates) exclusively via our online portal.Grants Coordinator, Ukraine, 100% (refline.ch)Interviews will be held on a rolling basis. HEKS/EPER reserves the right to select a candidate prior to the deadline.For further information about HEKS/EPER, please consult our websitehttps://en.heks.ch/.