Financial specialist: Reporting and planning in Alliance for Public Health, ICF

International Charitable Foundation "Public Health Alliance" announces external recruitment for the position of Financial Specialist: Reporting and Planning

The International Charitable Foundation "Public Health Alliance" is a leading public non-profit professional organization, which in cooperation with state partners and civil society organizations makes a significant impact on overcoming HIV/AIDS epidemics, viral hepatitis and other socially dangerous diseases by providing financial and technical support to the relevant programs 300,000 representatives of the most vulnerable segments of the population, which is the highest indicator in Europe. Now the Alliance team includes more than 150 professionals working in Kyiv and other regions of Ukraine.

For more information about the organization, as well as its program activities and announced positions, visit our website:http://www. aph.org.ua

Specifics of the position (consulting services)

• At least 5 years of practical experience in financial management.

• Experience working with Ukrainian and international organizations, in accordance with the legislation of Ukraine and the legislation of other countries to ensure control over the targeted use of funds, is a significant advantage.

• Practical experience of budget analysis.

• Practical experience of checking the intended use of funds.

• Knowledge of accounting and management reporting systems is a plus.

• Strong planning and time management skills; willingness to work overtime; ability to work to tight deadlines.

• Relevant education (economics, finance, accounting, etc.).

• Ability to maintain effective communication with various departments of the Alliance and external contractors.

• Free English.

• Written and spoken Ukrainian language.

• High level of computer skills. Excellent knowledge of Excel is a must. Experience with 1C a plus.

SERVICES AND DUTIES:

1. Reporting to donors and communication (external reporting)

• Manage the preparation of all types of financial reports for Alliance donors, the Audit Commission of Auditors, other external users of Alliance financial reports.

• Verify that financial reporting to donors complies with donor guidelines/policies, established policies and procedures, and best practices;

• Participate in negotiations regarding funding agreements with donors.

• Maintain contact with donors, auditors, interested parties and Alliance divisions during the performance of financial reporting functions.

• Maintaining archives of financial reports and other relevant documentation.

• Work closely with auditors and accompany them, communicate with Alliance units during the annual audit.

2. Management of accounts (internal reporting)

• Supervision of the preparation of special financial reports for the top and middle management of the Alliance; ensuring the correct allocation of costs between various donors, projects.

• Work closely with other Alliance departments to track transactions and reconcile accounting and management records.

• Train and supervise personnel performing the above duties.

3. Budgeting, forecasting, budget control

• Assist the project team at the stage of preparing a new project budget and budget assumptions, developing a justificationv.

• Negotiate with donors and partners on behalf of the R&P team during applying for a grant.

• Participation in negotiations regarding financing agreements with donors .

• Assisting the project team in analyzing payments against the budget and providing recommendations regarding the redistribution of costs between projects.

• Assistance to the project team in the preparation of forecasts.< /span>

4. Miscellaneous

• Analyze all donor agreements and regulations and ensure common understanding and compliance donor reporting requirements (through monitoring, training and regular updating).

• Ensure accounting (in the 1C system) in accordance with donor reporting requirements.

• Perform other duties as needed.

• Travel abroad, if needed, sometimes, for a short time.

How to apply: send your resume in Ukrainian and/or English and a cover letter in Ukrainian /or in English on[email protected] 

The subject title of the message must contain «Finance Officer: Reporting & Planning.»

Application deadline:until 18:00 on August 16, 2024.

Policy of the Alliance regarding personnel and consultants:

The International Charitable Foundation "Public Health Alliance" strives for equal opportunities and welcomes applications from suitably qualified people from all walks of life. Especiallyapplications are welcome from qualified candidates who belong to key populations or represent vulnerable communities, including those living with HIV/AIDS.

Public Health Alliance has a zero-tolerance policy for sexual exploitation, violence or harassment and related abuse of power or authority. All selected candidates are expected to adhere to the highest ethical standards and undergo background and reference checks.

Finance Officer: Reporting & Planning.

The International Charitable Foundation 'Alliance for Public Health' (APH) announces external recruitment to fill the position of Finance Officer: Reporting & Planning.

The International Charitable Foundation 'Alliance for Public Health' is a leading non-governmental professional organization which makes a significant impact on the epidemics of HIV/AIDS, tuberculosis, viral hepatitis and other socially dangerous diseases in Ukraine in cooperation with state partners and civil society organizations through providing financial and technical support to relevant programs, which cover over 300,000 members of most vulnerable populations, which is the highest indicator in Europe. Currently, the Alliance team includes over 150 professionals who are based in Kyiv.

For additional information on the organization as well as its programmatic activities and the positions announced, please visit our website:http://www.aph .org.ua

Job Specifications

REQUIREMENTS:

•    Working experience with Ukrainian and internationaltional organizations in accordance with the Ukrainian legislation and the legislation of other countries to ensure control over the targeted use of funds is an advantage is a significant benefit.

•    Practical experience in the budget analysis. 

•    Practical experience in verification of intended use of funds.

•    Knowledge of accounting systems and management accounts is a plus. 

•    Strong planning and time management skills; readiness to work overtime; ability to work with strict deadlines.

•    Relevant educational background (Economics, Finance, Accounting etc.).

•    Ability to maintain effective communication with a range of audiences.

•    Fluent English.

•    Written and spoken Ukrainian.

•    High level of computer literacy. Excellent knowledge of Excel is a must. Experience with 1C is a plus.

SERVICES AND RESPONSIBILITIES: 

1.    Donor Reporting and Liaison (External Reporting)

•    Lead on the preparation of all types of financial reports for the Alliance Ukraine donor’s, Audit Committee of the trustees, other external users of Alliance Ukraine financial reports.

•    Ensure that financial reports for donors are in accordance with donors’ guidelines/regulations, established rules and procedures, and the best practices;

•    Participate in negotiation of funding agreements with donors.

•    Liaise with donors, auditors, stakeholders, and units of Alliance Ukraine in the performance of financial reporting functions.

•    Maintain archives of financial reports, and other related documentation.

•    Close work with auditors and support them, communicate with Alliance Ukraine departments during the annual audit.

2.    Management Accounts (Internal reporting)

•    Oversee preparation of ad hoc financial reports for Alliance Ukraine senior and middle level management; ensuring proper costs allocation among different donors, projects.

•    Work closelywith other Alliance Ukraine departments on tracking transactions and reconciliation of accounting and management records.

•    Train and supervise staff dedicated to the above duties.

3. Budgeting, Forecasting, Budget Control

•    Assists programme staff at the stage of new Project’s Budget and Budget assumptions preparation, costs  justification development.

•    Negotiate with donor and partners on behalf of R&P team during grant application process.

•    Participate in negotiation of funding agreements with donors.

•    Assist programme staff in analyzing the payments against budget and make recommendations on costs reallocation between projects.

•    Assists programme staff in forecast preparation.

4.    Miscellaneous

•    Analyse all donor agreements and regulations and ensure organisation wide understanding and compliance with donors’ reporting requirements (through controls, training and regular updates).

•    Ensure maintaining of statutory accounts (in 1C system) in accordance with donor reporting requirements.

•    Undertake other duties as required.

•    Travel overseas if required, sometimes at short notice.

How to apply: You should send your CV in Ukrainian and/or English and a covering letter in Ukrainian and/or English to [email protected]  

Subject line should contain «Finance Officer: Reporting & Planning.»

Deadline for applications:  18:00  16 August 2024.

Alliance disclaimer: 

The International Charitable Foundation "Alliance for Public Health" is committed to equal opportunities and welcomes applications from appropriately qualified people from all sections of the community. Qualified representatives of key populations and vulnerable groups as well as  people living with HIV/AIDS are particularly encouraged to apply.

The International Charitable Foundation "Alliance for Public Health" applies a zero tolerance policy with regard to sexual exploitation, abuse or harassment and related abuse of power or authority. It is expected that all selected candidates will adhere to the highest ethical standards and will undergo rigorous reference and background checks.