Finance Officer in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

Finance Officer ensures sound accounting and finance management of the base, including partners according to the procedures defined for the mission.

DUTIES & RESPONSIBILITIES

1. Provide accounting services for the base:

• Checks entries
• Provides information pertinent to the correct budgetary charging of expenses and monitors budget entries
• Verifies physical cash count
• Makes bank reconciliation
• Archives accounting documentation in accordance with ACTED procedures
• Validating Supplier's Contracts and ensuring that CFU is maintained in a proper way

2. Cost Control:

• Ensures proper cost allocation
• Ensures the proper use and plan of running costs

3. Setting in place and following up financial collaboration and coordination with mission partners:

• Implements and monitors the modes of financial management in the framework of joint projects
• Establishes with the partner the financial and budgetary aspects of partnership conventions and agreements
• Verifies the partners accountancy and financial reports
• Ensures that the undertakings of ACTED and its partners on financial and budgetary matters are respected
• Plays a role in consolidating the capacities of partners where a need is identified

4. Ensure compliance with purchasing procedures:

• Performs quality control of the tendering procedure
• Ensures quality control of the invoices
• Checks the nature of the document and its presentation (photocopy, original, pro forma, translation, date, signature, stamp, terms used, accuracy of calculations, etc.)

5. Financial Reporting preparation and support:

• By the 5th of each month, control that the financial information at the base level is accurate, complete and submitted on time for monthly and annual closures
< li>Ensure the preparation of Financial Reports to donors, crosscheck allocation tables with the financial reports and update the allocation tables accordingly, if needed
• Follow-up financial project close-out (contract liquidation)
• Ensure the review and control of partners' financial reports and documentation
• For each partner's report received, check the physical documentation and its consistency with the partner's ledger, check the expenses allocations
• Check that the partner's expenses are correctly recorded in SAGA

6. Participate inquarterly and annual audits:

• At the end of the contract or annually, prepare the files to be sent to headquarters (final checking of invoices and their presence, complete the risk file if necessary)
• Prepare the document base on external/ internal Auditors query 
• Finalize the dispatch of files by adding labels and adequate packaging

7. Training and Capacity Building:

• Ensure training of base finance staff on ACTED FLAT Procedures and tools
• Support the finance and administration teams in the mastering of financial          documents, accounting software SAGA
• Contribute to the global efficiency enhancement of the teams
• Perform trainings on financial management to local partners

SKILLS AND KNOWLEDGE: 

• Good knowledge of accounting and bookkeeping procedures
• Advanced MS Excel skills (creating spreadsheets and using financial functions)
• Familiarity with accounting software (e.g. 1C; SAGA, QuickBooks)
• Intermediate level of English
• Extreme attention to detail, with an ability to spot numerical errors
• Self-Organizational skills and ability to work with minimum level of supervision

KEY PERFORMANCE INDICATORS

• Accuracy in partner’s accounting and reporting 
• Accuracy in bank payments
• Accuracy in cost allocation and budget implementation
• Accuracy in mission accountancy
• Accuracy of the mission finance archive

Увага! Згідно чинного законодавства, при працевлаштуванні військовозобов'язані громадяни України зобов'язані надати військово-облікові документи та оновити свої військово-облікові дані.

Attention! Per current legislation, individuals subject to military service duty must provide updated military registration documents while being employed.

Ми пропонуємо

• Офіційне працевлаштування;
• Регулярний перегляд зарплат;
• 28 календарних днів відпустки на рік;
• Дружня мультикультурна команда;
• Кар'єрний ріст;
• Медичне страхування після випробувального терміну (3 місяці).

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”