Finance & Administration Specialist in Unit8

Who We Are

Founded in 2017, Unit8 is a fast-growing Swiss AI and data analytics consulting and services company dedicated to solving complex problems of traditional industries like automotive, chemical, financial services, manufacturing and pharma. We work with some of the biggest organisations in Europe to solve the challenges that directly affect their business - be it operations, finance, manufacturing or R&D. Since our foundation, we have successfully delivered more than 150 projects and have grown to 100+ talented individuals across 5 office locations.

Unit8’s mission is to drive the adoption of AI and Data Science in the non-digital industries and to help accelerate their digital transformation. Among its activities, Unit8 dedicates a part of its resources and time on projects that deeply matter to us - that includes collaboration on pro-bono and “engineering for good” causes.

Are You the team member we are looking for?

Unit8 is looking for a Finance & Administration Specialist to join our team in Krakow / Wroclaw. Part of the Operations team, you will be instrumental in making the company function properly. You will lay the foundations to some of the key activities handled by the team (invoicing management, HR data management, contract management) to ensure its stability as it grows.

You are / have

• Bachelor’s degree in Accounting or a related field.
• At least 3 years of work experience in a similar position.
• Strong attention to detail and good analytical skills.
• Understanding of accounting and financial processes.
• High level of communication skills.
• Self driven, can do attitude, fast learner, ready to face challenges as they arise.
• Ethical behaviour.
• Fluent English is a must.
• You are eligible to register as a sole trader (self-employment) in Poland.

What You’ll do

As Finance & Administration Specialist, you will work directly with our Finance Manager. You will be responsible for:

• Order-to-cash: Review team member time entries, prepare monthly invoicing, validate invoices with project leads, issue invoices and follow-up cash collection.
• Purchase-to-pay: Review invoices submitted by suppliers, transfer them to our third-party provider and follow-up on any overdue items.
• Contracts: Process electronic signatures of contracts, store and record contracts and purchase orders, manage and keep track of employee options exercises.
• Ensure adequate processing by our third-party provider (sharing information, reviews, validations, reconciliations, exceptions and issues management).
• Propose continuous improvements to ensure processes run smoothly as the company evolves.
• Participate in cross-functional projects.

What We Offer

Opportunities you can take advantage of

• An opportunity to join the fastest growing Swiss company (according to Financial Times in 2022)
• High-trust working environment & merit-based decision making
• A high degree of independence and large space for growing responsibilities and shaping the young company

Benefits you will receive

• Compensation package including base salary, yearly bonus based on the performance of the company
• 30 paid days off
• Flexible working hours
• Dedicated budget for training
• Private health care and Multisport
• Up to 10% time for self-development, knowledge sharing sessions with other engineers as well as external training/conferences
• Cross offices/company-wide frequent events (off-site or online) as well as quarterly budget to spend with the team on after-work activities