Expert on strategic planning tools for hromads in RMTeam Ukraine

PROJECT DESCRIPTION

The HOUSE OF INTEGRITY (HI) is a 12 month-long initial phase of the capacity development project funded by U-LEAD with Europe Programme[1] and implemented by RMTeam International LTD[2] in Ukraine. The project is dedicated to supporting the Government of Ukraine (GoU), Local Authorities (Municipalities), and the Anti-Corruption Officers network (ACOs). In particular, the Ministry of Communities, Territories, and Infrastructure Development (Ministry) is the strategic partner for the project.  

Overall Project Goal: Civil Servants and Local Self-Governance representatives develop and implement efficient policies, especially in the sphere of recovery and reconstruction, based on the principles of integrity and transparency and international anti-corruption standards. For this, hybrid education opportunities, research toolsets, and the community of practice provided by the HOUSE OF INTEGRITY will serve as a supportive power.

Project Sub-Objectives:

1. HI infrastructure development e.g., capabilities for online and offline learning; 
2. Develop the educational system by means of the creation of an accessible bank of existing knowledge enhancement opportunities, as well as crafting new education services e.g., thematic courses and pieces of training;
3. Build and support the community of practice, introducing cross-regional and international bridges to support people, knowledge sharing, and overall success of integrity effort at the level of hromadas and state institutions in Ukraine.

To contribute to the success of the described endeavours, RMTeam is looking for a dedicated service provider to complete a specific capacity development work for a 4 weeks-long contract. For this specific capacity development, all activities should take place in Ukraine.

 SCOPE OF WORK

Under the guidance of RMTeam International corporate representative in Ukraine, and in close cooperation with the National Agency on Corruption Prevention (NACP), the service provider will be executing the following functions: 

1. Analyse the needs of selected hromadas (not more than 10 of those previously joining the Identity of Hromadas modules) in strategic planning and sustainable governance tools; 
2. Develop a brief paper to frame and transfer key recommendations on applicable strategic planning and sustainable governance tools for selected hromadas (not more than 10 of those previously joining the Identity of Hromadas modules). 

 EXPECTED DELIVERABLES

In line with the functional scope of this assignment, the following deliverables are expected: 

1. Finalised methodology of work / Inception Report (in Ukrainian language of up to 3 pages in total); 
2. A brief paper (in Ukrainian language of up to 10 pages in total) to frame and transfer key recommendations on applicable strategic planning and sustainable governance tools for selected hromadas (not more than 10 of those previously joining the Identity of Hromadas modules).

 REQUIREMENTS TO THE SERVICE PROVIDER

• Be a reputable institution with at least 3 years of experience working in Ukraine as a legally registered entity / institution / group of consultants in the area of policy development, management consulting, strategic planning;
• Provide a strong methodological framework / concept on the delivery of stated products in line with the requirements of this procurement file; 
• Provide a detailed and realistic budget estimation for this contract, which would not exceed EUR 7,000.00 (seven thousand euro and zero euro-cents). 

 MODALITY OF CONTRACTING 

The selected candidate will be offered a service contract with a competitive remuneration upon the provision of mentioned services / deliverables. The remuneration is a lump sum with payments linked to deliverables. 

Expected start date is August the 20th, 2024. 

Deadline for Proposal Submission is August 18th, 2024

NB! Offer can be submitted in Ukrainian or English 

PROCUREMENT PROCEDURE

To submit a detailed proposal for this role, please, prepare a package of documents (in pdf format only) including the:

1. Brief description of the suggested methodological framework highlighting the implementation approach;
2. Most recent Curriculum Vitae (CVs) highlighting profiles of at least 1 selected expert / contributor to provide the services; 
3. Financial Offer based on the requested level of effort (section 10 of these Terms of Reference) for each deliverable in a free format or using the format as provided below (Table 10A). Please note that the payments will be done in Ukrainian Hryvnia as per the exchange rate of Raiffeisen Bank Aval on the date of the currency exchange operation; 
4. Registration documents and other relevant information confirming the experience of the entity / institution / group of consultants. 

MONITORING/REPORTING REQUIREMENTS

The service provider will work under the overall supervision of the Project Lead and RMTeam corporate representative. The payments shall be arranged in stages in accordance with the proposed payment scheme below and upon acceptance of the deliverables based on quality control and recommendations. 

The final Deliverable shall be submitted to RMTeam no later than 15 October 2024 oras indicated in the relevant contract.

All reports should be transmitted to RMTeam electronically (formats of docx, xlsx, pptx, pdf or others specified in the Deliverables section above) on the electronic source or in the form of electronic communication with the attached final product in the Ukrainian and / or English languages. No report or document should be published or distributed to third parties without RMTeam approval. 

The payment shall be arranged in stages in accordance with the proposed payment scheme below and upon acceptance of the deliverables based on quality control and acceptance of recommendations. RMTeam will be the main authority to control the quality of work results and assess the service provider`s performance during the assignment. The service provider shall comply with the RMTeam quality assurance system, and provide the necessary inputs according to a preliminary determined schedule or as soon as possible (within a reasonable period of time). 

EVALUATION CRITERIA

A two-stage procedure is utilised in evaluating the proposals. The price proposals will be opened only for submissions that have passed the minimum technical score of 50 points of the obtainable score of 80 points in the evaluation of the submitted proposal packages. At the First Stage, the proposal package is evaluated on the basis of its responsiveness to the Terms of Reference (TOR) and as per below Evaluation Criteria.

At the Second Stage, the Financial Offers of all offerors, who have attained minimum 63% score (50 points) in the profile evaluation, shall be reviewed.

The overall evaluation shall result from a cumulative analysis, under which the profile and financial aspects will have pre-assigned weights on 80% and 20% of the overall score, respectively. The lowest cost financial offer (out of technically compliant) will be selected as a baseline and allocated the maximum number of points obtainable for the financial part (i.e. 20). All other financial offers will receive a number of points inversely proportional to their quoted price; e.g. 20 points x lowest price / quoted price.

The winning proposal shall be the one with the highest number of points after the points obtained in both methodological package / profile and financial evaluations, respectively, are added up. The contract will be awarded to the bidder who had submitted the winning proposal. 

FINANCIAL OFFER

The Financial Offer shall specify the cost of professional services for the assignment – the total amount and distribution in accordance with the above-mentioned schedule of tranches. The recommended maximum amount of this assignment is EUR 7,000.00 (seven thousand euro and zero euro-cents). Payments will be made in tranches as described in the section “Requirements for monitoring/reporting”. The Financial Offer must provide a detailed cost breakdown for anticipated intellectual services, and separate figures for each functional grouping or category. Any estimates for cost-reimbursable items, such as travel, accommodation, security / insurance will be discussed andcovered separately (therefore, should not be a part of this Financial proposal). The cost of works will remain unchanged for the entire period of the contract. 

IN CASE YOUR BID IS SUCCESSFUL 

We will cordially ask you to submit the Registration documents of the entity / institution / group of consultants / private entrepreneurs (PE), the copy of the Certificate of the Taxpayer Registration (if applicable), and a Bank statement highlighting the bank account details for your company / PE account in Ukrainian Hryvnia (UAH). The final package of documents for the contracting effort could be specified depending on the legal registration form of the winning applicant. Please note that the payments will be done in Ukrainian Hryvnia as per the exchange rate of Raiffeisen Bank Aval on the date of the currency exchange operation.

For a detailed Terms of Reference please refer here. 

In case you have any questions please contact Ms Mariam Symonova, email: [email protected], cell: +38067 741 68 09

[1] https://u-lead.org.ua

[2] https://rmteam.com