Executive Secretary in Greenwich IT Solutions

Looking for Executive Assistant for Head of in-house products in  the American production IT company, which provides a full-stack package of complex AdTech solutions for digital advertisers, publishers and ad agencies worldwide.

Company products -  In-house AdTech products - Ad Exchange platform

The team of the company consists of 150 people

Locations - Portugal, Bulgaria, Ukraine (Kyiv/Odessa) or remote

Сonditions: Competitive salary + bonuses, remote mode (Full-time), career and financial growth, paid vacation and sick leave and other goodies.

Requirements: 

• Experience on similar position at least 1 year
• English - Upper-Intermediate/Advanced 
• Education - Bachelor’s degree (specialization doesn’t matter), Master’s is preferable;
• Result- and detail-oriented approach;
• Proactivity and critical thinking;
• Self-starter with strong self-discipline and punctuality;
• Advanced knowledge of Microsoft office and Google GSuite;
• Being able to find answers to any questions autonomously;
• High level of perfectionism;
• Ability to work from our office in Kyiv at least 3 times/week
• Ability to travel to conferences abroad (1-2 times/year).

Will be a plus: 

• Experience of Personal Assistant/Administrative Assistant/Operations Manager 

Will be responsible for: 

• Create presentations for team meetings; 
• Create, own and control boards in task management tools (such as Jira) for evident, well-structured and efficient resolution;
• Provide support at the industry events and business/personal trips (booking tickets, hotels, restaurants, passes, search and rsvp for industry-related events, plan routes and schedules), taking into consideration personal preferences of the task-owner; 
• Assistance with personal inquiries (such as scheduling/rescheduling appointments, organising delivery etc);
• Manage supervisor’s schedule (timings, schedule, deadlines); 
• Assistance in preparation to the events (communication with vendors, gathering and analysing the information, doing comparative analysis, making orders, tracking the deadlines, assisting in setting up meetings, onsite control);
• Participation in meetings (calls) to take the meeting notes and transform them into action items, write follow-ups and track fulfillment of these tasks and follow-ups within the deadlines set; 
• Synchronise multiple team members for timely task resolution, if required;
• Fetch and analyse trade reports from our platforms and present them in a clear and easy-to-grasp way. Store them accordingly for prompt access to the information in them;
• Conduct surveys, collect feedback, proactively initiate changes and improvements to the existing processes and approaches;
• Process large volumes of information from multiple sources, analyse and summarise it in a clear way with specific and well-structured items, deep understanding and ability to presentit;
• Assistance with HR such as organising team-buildings/trainings and other activities for the team together with team leaders;
• Proactively solve tasks without waiting to be told so (based on the fundamental knowledge of the processes).