Executive Assistant to the CEO in AltexSoft

Вимоги: English independent user (C1 — Advanced and higher)Anticipate needs and complete tasks without being askedVerbal & written communication — ability to communicate in a proper, logical, effective way; positive attitude while interacting with colleagues, clients, guests and etc.Accurate and detail-orientedProficient in Microsoft Office (Word, Excel, PowerPoint), Google DocsTravel arrangements — familiar with airfare search sites, online accommodation marketplaces; visa application processPlanning & Scheduling skillsAbility to prioritize tasks with strong attention to detailLeadership skillsSocial skillsCommunication skillsУмови роботи: We are a high-tech software development company seeking a qualified and motivated Executive Assistant to join our team for a remote job. Your main task will be to provide support to the company’s management. The schedule will be shifted closer to the afternoon.Обов’язки: Areas of accountability 1. Organization of operational processesHandling a wide variety of administrative tasks and organizational issues: scheduling and organizing face-to-face meetings, online meetings, business trips, etc.Organization of a productive and comfortable work schedule.Execution of the routine/small/office/controlling tasks given by the supervisor.2. Time managementCreating and scheduling the supervisor’s schedule, prioritizing meetings, and tracking schedules.Fixating tasks and reminding the supervisor of them, informing about deadlines, meetings, trips, and other events.Optimal organization of the director’s working day.3. Travel supportMaking travel arrangements for the manager’s business trips (visas, train and air reservations, transfers, hotels).Planning the executive’s monthly, quarterly, and annual business trips and submitting them to the Travel Manager for budgeting.Organizing the logistics of flights.4. Communication and project supportCommunicating with clients/partners of the manager: coordinating meeting dates/times/locations.Arranging and as required, direct participation in on- and off-site meetings as requested by the supervisor, taking minutes of meetings.Maintaining business correspondence (to a fairly large extent — in English).Communicating with company employees as requested by the supervisor.Providing support for projects not directly related to the core business: charitable projects, projects for university students, etc.5. OtherExecution of personal orders of the manager: making appointments for medical examinations, self-care, etc.We are waiting for your CV only in English