Executive Assistant in Motion Recruitment

Leader in their industry, our exciting global SaaS construction platform client seeks a contract Executive Assistant. This is a remote position.We are seeking an Executive Assistant for a temporary assignment to support core leaders of the Commercial Sales leadership team. In this role, you’ll manage a wide range of administrative and executive support-related tasks to optimize the effectiveness and efficiency of our executives.As a successful Executive Assistant, you’ll partner closely with external stakeholders, executive administrative staff, and the executive leadership team to support the executives’ increasing demands as the client continues to scale globally. In an ever-changing and constantly shifting work environment, use your resourcefulness, organizational skills, flexibility, and warm, proactive approach to identify and solve current and anticipated challenges for your executives.The position reports to the Executive Admin Business Partner for Global Sales. This position will be based in our Carpinteria or Austin offices (preferred), or can be remote. We’re looking for someone to join us immediately.Contract Duration: 6-Months Required Skills & ExperienceBachelor’s degree or equivalent4+ years experience in an administrative support role at the executive level, or equivalent work experienceExceptional calendar management skills, including the coordination of complex and distributed multiple participant executive meetingsProfessional written and verbal communication skills with strong attention to detailExperience with complex executive company travelExceptional organizational and decision-making skillsApproachable demeanor with outstanding social and communication skillsDemonstrated professionalism and ability to maintain the highest level of confidentialityDesired Skills & Experience3+ years experience using Slack, Google Workspace, and Concur (preferred)What You Will Be DoingDaily ResponsibilitiesComplete a wide variety of professional administrative tasks, including managing an active and complex calendar of appointments, monitoring and responding to emails, organizing travel and agendas, onboarding new hires, and completing expense reportsAnticipate and proactively identify more effective and efficient ways to manage administrative tasks with professionalism and careSelf identify and autonomously handle high impact projects while maintaining confidentiality and discretionManage a variety of confidential and sensitive special projects which may have a broad organizational impactProactively prioritize deadlines and conflicting needs and handle matters expeditiously to successful task/project completionOversee the coordination and tactical planning for events and meetings, including preparing meeting content and presentation materialsOn behalf of Executives, communicate directly and professionally with their direct reports, senior leadership, customers and partners on matters related to their organizationCollaborate and partner effectively with all executive stakeholders as well as high-profile customers, partners, and associatesSupport global sales projects and initiatives as directed by Executive Admin Business Partner Show more Show less Должностной уровень Руководитель среднего звена Тип занятости Договор Должностные обязанности Административная деятельность Отрасли Разработка программного обеспечения