Executive Assistant in Birch Event Design

Отправьте личное сообщение участнику, разместившему вакансию от лица компании Birch Event Design Samantha Gibson Samantha Gibson director, recruitment | ig… The Linchpin Co. is a people operations group offering custom recruitment and training services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!We will be the point of contact between you and BIRCH during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.WHO WE ARETHE RULE AT BIRCH IS: WHATEVER OUR CLIENTS NEED, WHATEVER THEY IMAGINE, WHATEVER THEY DESIRE, WE ARE ALL IN.What we do—what we stand for, what we lose sleep over—is never about Birch. It’s about our clients. Their dreams. Their plans. The exemplification of their personality or brand. And the lasting, momentous impression that only a Birch experience can leave.We’re event designers and producers. We craft the physical, static elements of our clients’ event: the staging, the lighting, the arrangements. From floral walls to cutlery, we meticulously create and plan for that moment when the doors open, the hosts walk in, and the design of the space just reaches out and takes their heart.WHO WE’RE LOOKING FORA rare opportunity has just been created to support our industry-leading and award-winning Chief Creative Officer. We are looking for a self-starting, passionate, bright, hungry, and career-orientated executive assistant.In addition to learning all aspects of the business from our CCO and the team, you’ll be highly involved in events, marketing, wining and dining clients, and exclusive parties with industry elite.WHO YOU NEED TO BEA gatekeeper with tact and diplomacyYou have great time management skills, and naturally utilize sound judgment and prioritization when multi-tasking and juggling competing prioritiesComfortable in a high-growth, fast-paced environmentExceptional communicator (English verbal and written)You have strong emotional intelligence, discretion, and the ability to maintain confidentialityYou are proactive in identifying the root cause of issues, seeking the best (sometimes not the easiest) solutions with an unwavering commitment to do what is rightYou remain highly flexible and adaptable when faced with ambiguityGoing above and beyond is the only way you know how to operateYou pay great attention to detail and are able to build relationships quicklyYou are unbelievably organized, flexible, focused and motivatedNothing falls through the cracks and no detail is overlookedYou anticipate the CCO’s needs even before he’s aware of themYou’re resourceful and an expert problem solverYou know how to prioritize and effectively manage the logistics of an Executive’s schedule: prereads, agendas, and following up on action items are second nature to you.High sense of urgency is key to success in this positionDisclaimer: This job is not for everybody. This is a lifestyle career for the right person. This is an “all in “opportunity- you’re able to work as needed and hungry to accomplish and grow. Nights, weekends, and travel are required often. HOW YOU'LL MAKE A DIFFERENCERight-hand to the CCOMaximize CCO’s reach across the organization, transfer knowledge and connect dots strategicallyHelp drive strategy, planning, business developmentAct as a liaison to CCO to implement and prioritize new ideas and initiativesKnowing how to prioritize effectivelySupport project management with tracking, monitoring deadlines, and following up on pending items and ensuring their completionAssist with marketing, digital marketing, social media, internal and external communications, book launch, website, future new podcast, future webinar series, etcWork with outside agencies, in developing and implementing a marketing and advertising strategyIdentify, and evaluate all agencies and help hire for digital marketing, PR, social media and other outsource agencies.Oversee and manage the calendar, meeting agendas, generating correspondence, planning and coordinating leadership/operational/ agency/external meetings.Drafting email correspondence and maintaining organized inboxesProvide administrative support for daily tasks for COO and direct report teammatesManage Travel and Expense reconciliation and report approvalsCoordinate and participate in critical meetings, compile key takeaways/ actions and ensure closing loops and follow-up/next stepsSupport the Global Design team by coordinating all-hands meetings and roundtable feedback sessionsCoordinate VIP and partner visits including planning, tours, and meeting logisticsTracking key deliverables and follow up on outstanding itemsCoordinate and execute personal tasks for COO as neededPrepare rooms for Principal and design leaders when working in-studioSupport with special projects, team activities & eventsWHAT YOU NEED TO WINStrong relationship building skillsHungry to achieve go above and beyondA love of design and an obsession with pleasing our clientsBachelor's Degree or equivalent experience3 - 5+ years’ experience supporting C Suite level in a dynamic fast-paced environmentStrong organizational skills and obsession with detailProficiency with Google Workplace suite and have excellent business acumenExperience reconciling expense reportsHigh level of discretion and confidentialityBonus points if you have experience in Photoshop and Illustrator an have a passion for copywriting and social media management!NON-NEGOTIABLE SOFT SKILLSDelightfully Approachable: high EQ, keeps cool under pressureProactively Organized: anticipates needs & preferences, timely execution on deadlines, take-care-of-it-now mentality when neededCollaborative: effectively communicates to get things done efficiently,Curious & Hard-working: no ask is too big or too smallStrategic thinker, business development and growth mindsetHigh energyCulture builder for a high-performance teamYou don’t take things personallyAbility to give and receive feedbackInnately self-directed and proactive, but has the ability to take directionAbility to manage several projects at once and thrive in a fast-paced environmentHigh level of integrity and ability to maintain the confidentiality of sensitive informationTELL ME MOREBased in Hudson Yards, ManhattanImmediate hire$75,000-$90,000, depending on experience (plus a bonus!)Top tier health, dental, 401K with a 4% match, paid time off, paid holidays, employee assistance program (coaching, mental health counseling etc) plus additional perks benefits.specialized.comDog friendly offices (trained dogs)Birch is committed to building a diverse and inclusive workforce where all people thrive. We encourage all qualified individuals to apply Show more Show less Должностной уровень Специалист Тип занятости Полный рабочий день Должностные обязанности Административная деятельность Отрасли Услуги проведения мероприятий