Executive Assistant in SmartyAds

Executive Assistant

Київ, віддалено

SmartyAds is a passionate and ambitious team of professionals who redefine the standards of advertising and monetization worldwide by building robust and efficiency-driven programmatic platforms. We started back in 2011 and since then we grew until we found ourselves as an award-winning international company with our own tech infrastructure, 150+ team members onboard, and products highly praised by international experts (awards: The Drum DADI, Stewie, MartechBreakthrough, SIA, and more).

How does it all become possible? We focus on our people — we welcome big ideas, provide you with the freedom to grow, and offer support on every stage of your professional development with us. Join an environment where everyone feels connected, supported, and heard so you can do your best work and progress fast professionally like dozens of our account managers, sales, ad ops, and developers already did.

We’re looking for a responsible and attentive to detail sprofessional to join us as an  Executive Assistant !

Requirements:

• English — starting from the Upper-Intermediate, Advanced or Proficiency is preferred;
• Education — Bachelor’s degree (specialisation doesn’t matter), Master’s is preferable, can also consider a student;
• Experience of Personal Assistant/Administrative Assistant/Operations Manager — is a plus, but not required;
• Advanced knowledge of Microsoft office and Google GSuite;
• Ability to work from our office in Kyiv at least 3 times/week;
• Ability to travel to conferences abroad (1-2 times/year).

Main responsibilities:

• Manage supervisor’s schedule (timings, schedule, deadlines);
• Assistance in preparation to the events (communication with vendors, gathering and analysing the information, doing comparative analysis, making orders, tracking the deadlines, assisting in setting up meetings, onsite control);
• Reaching out to peers, setting up meetings, preparing leads and communicating goals to them;
• Participation in meetings (calls) to take the meeting notes and transform them into action items, write follow-ups and track fulfilment of these tasks and follow-ups within the deadlines set;
• Create presentations for team meetings;
• Synchronise multiple team members for timely task resolution, if required;
• Fetch and analyse trade reports from our platforms and present them in a clear and easy-to-grasp way. Store them accordingly for prompt access to the information in them;
• Create, own and control boards in task management tools (such as Jira) for evident, well-structured and efficient resolution;
• Conduct surveys, collect feedback, proactively initiate changes and improvements to the existing processes and approaches;
• Provide support at the industry events and business/personal trips (booking tickets, hotels, restaurants, passes, search and rsvp for industry-related events, plan routes and schedules), taking into consideration personal preferences of the task-owner).
• Assistance with HR such as organising team-buildings/trainings and other activities for the team together with team leaders; — Assistance with personal inquiries (such as scheduling/re-scheduling appointments, organising delivery etc);
• Proactively solve tasks without waiting to be told so (based on the fundamental knowledge of the processes).

Benefits:

• Flexible work setup: Choose between fully remote, hybrid, or office-based in Kyiv, Odesa, or Mykolaiv with refreshments/snacks and dedicated spaces for relaxation and leisure activities.
• Professional growth: Join a strong team, access courses and conferences, and utilize our electronic library for continuous learning.
• Performance-based annual salary reviews: Fair and competitive compensation tied to your work performance.
• Work-life balance: Enjoy 22 paid vacation days per year.
• Well-being support: Comprehensive medical insurance, paid sick leaves, and access to a corporate psychologist.
• Vibrant corporate culture: Offsite parties, celebrations, team-building activities, sporting events, and corporate gifts/bonuses.