Executive Assistant in The JPI Group

Association of Energy Services Professionals (AESP)AESP’S MISSION: We are a dynamic, inclusive community of energy professionals dedicated to advancing a more resilient, sustainable energy future through professional development, education, and collaboration.ABOUT THE ORGANIZATIONFounded in 1989, the Association of Energy Services Professionals (AESP) is a member-based 501c3 nonprofit organization currently serving 4,500+ members in the United States and Canada through its headquarters organization and 12 Regional Chapters. AESP is dedicated to ensuring a sustainable and resilient energy future through educating the energy industry on how to effectively develop, deliver, and implement equitable customer-centric energy efficiency, distributed energy resource, and demand flexibility programs for the electric and gas sectors. AESP does this by delivering accredited educational courses, member-driven publications, conferences, and online collaboration tools, as well as through the growth of its regional chapters, topic committees, special interest groups and networking events. AESP is a family-friendly workplace with a strong emphasis on work/life balance. AESP is committed to fostering a diverse workforce and inclusive work environment and is an equal opportunity employer. Employment is based on personal capabilities and qualifications. AESP does not discriminate based on race, color, religion, gender identity, sexual orientation, national origin, disability, age, marital status, veteran status, or any other protected class as established by applicable law. Relocation for this position is not required.SUMMARY The Administrative Specialist is responsible for administrative support to AESP and the CEO. Duties to include serving as a receptionist and performing various office duties, supporting the AESP Board, scheduling of meetings for committees and the AESP board, assisting with management of AESP member data and other duties as assigned. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned. Administrative DutiesAnswers AESP main phoneline and disseminates calls and/or messagesUpdates and maintains company calendarSends meeting scheduling polls and schedules on calendarsAssist with AESP staff travel arrangements as needed.Prepares responses to correspondence containing inquires and manages incoming email [email protected], including opt outs and out of office notificationsFiles/scans corporate documents, records and reportsTrack staff time off reportingVarious administrative duties as assigned FinancePulls paid receipts and matches to daily finance reportShare deposits summary with finance and membership Board ManagementSends polls and schedules meetings (interviews, staff, committees, Board and other)Supports AESP Board electionsAssists CEO with necessary preparation for board meetings, including but not limited to scheduling meetings, track attendees, audit board member dues status, and prepare tent cardsDistributes the COI (Conflict of Interest) and Code of Conduct each year to staff and Board membersCompiles monthly updates and sends to CEO SUPERVISORY RESPONSIBILITIES None QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Highly proficient in digital services and software including Microsoft Office, webinar and online meeting programs, survey tools, CRM / member database, content management systems for awards and abstractsEffective project management skills and use of project management softwareExceptional communications skills – both written and verbalOrganized with an eye for detail.Ability to convey information in a clear, concise, and comprehensive manner to a variety of audiencesAbility to present a professional and positive demeanor with customers / membersCreative and self-motivated with an ability to multi-task effectively and operate under pressure to meet deadlines.Ability to work collaboratively and effectively as a team member, and to take initiative when appropriate.Interest in energy and the environment preferred EDUCATION and/or EXPERIENCE · Associates degree (AA) or equivalent from two-year college or two to three years of administrative experience and/or training, or equivalent combination of education and experience. LANGUAGE SKILLS Ability to think logically using common sense. Ability to communicate clearly and succinctly with colleagues and members as well as speakers and moderators. Ability to speak effectively before groups of customers or employees of the association. MATHEMATICAL SKILLS · Able to apply concepts such as fractions, percentages, ratios and proportion to practical situations. REASONING ABILITY Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.Ability to define problems, collect data, establish facts and draw valid conclusions. CERTIFICATES, LICENSES, REGISTRATIONS · None PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.While performing the duties of this job, the employee is occasionally required to stand; walk; sit; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear.Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.Approximately two (2) weeks of work travel required annually WORK ENVIRONMENT This position can be located anywhere in the continental United States. Show more Show less Должностной уровень Руководитель среднего звена Тип занятости Полный рабочий день Должностные обязанности Административная деятельность и Коммерческая деятельность Отрасли Некоммерческие организации