Executive Assistant in MEGAVAST ltd

Executive Assistant Київ MEGAVAST isaninnovativeIT company specializing insoftware development and code development tools. Our solutions automate various aspects ofprogramming and development management, opening upnew possibilities for different project stages. Currently, weare looking for anorganized, communicative, and responsible Executive Assistant who will coordinate office processes and provide support tothe manager not only inorganizing their workday but also inexecuting various tasks and projects. The position isbased inKyiv and requires full-time work from the office. Requirements: Strong communication skills for effective interaction with colleagues and partners. High level oforganizational abilities. Effective time management for successful task completion. Independence intask execution and decision-making. Responsibility for fulfilling assigned duties and tasks. Ability toquickly and effectively solve problems. For effective communication within the team, aStrong Intermediate level orhigher inEnglish isrequired. Effective use ofMicrosoft Office tools (including Word, Excel, PowerPoint) and Google tools (such asGoogle Docs, Google Sheets, Google Slides), etc. Minimal experience inasimilar position orinmanagement. Would beaplus: Higher education inmanagement, finance, legal studies, orpsychology. Responsibilities: Execution ofmanager’s tasks: Efficiently completing tasks and instructions provided bythe manager, considering their importance and deadlines. Calendar management: Organizing meetings, negotiations, events, and other commitments for the manager, aswell asmanaging their work schedule. Document management: Organizing, storing, and archiving documents, aswell aspreparing materials for meetings and presentations. Report and presentation preparation: Creating and formatting reports, presentations, and other materials for presentation tomanagement orstakeholders. Ensuring confidentiality: Safeguarding sensitive data and information, aswell asensuring document security. Task management: Monitoring and reminding about the completion ofvarious tasks and their deadlines. Process management: Coordinating and overseeing various office processes and projects. Communication and relationships: Establishing and maintaining communication with other offices and partners. Inquiry and information provision: Responding toinformation requests and providing necessary data ormaterials. Weoffer: Flexible working hours where you can independently choose the start time ofyour workday between 9and 11inthe morning. Possibility ofahybrid work format. Paid vacations, sick leave, and holidays onpublic holidays. Competitive salary with regular reviews. Guaranteed salary increase regardless ofyour performance. Provision ofnecessary equipment, software, and resources for effective work. Opportunity for professional growth tomanagerial positions such asproject manager, financial manager, orwork intheHR department. Access toknowledge and advice from more experienced colleagues, allowing you toimprove your professional skills. Corporate events and team-building activities organized bythe company toenhance collaboration among employees. Support and assistance from our financial department inmanaging individual entrepreneurship (FOP). Hiring Process: Short online interview with arecruiter for acquaintance, clarification oforganizational questions, and discussion ofnext steps (20minutes). In-person interview and practical task atour office (1.5— 2hours). Pre-Offer Discussion: Conversation toalign expectations before making ajob offer. Job Offer: Official offer ofcollaboration after successfully completing all selection stages.