Executive Assistant in Retrofête

Send a private message to the job posting on behalf of Retrofête La Toya Gibbs La Toya Gibbs People Partner/Human Resources Manager at Retrofête / DEI Advocate / Diversity & Inclusion / People Operations Job Description: Founded in 2018 by Ohad Seroya and Aviad Klin, Retrofête is a womenswear collection marked by its bold character, intricate detail, and sparkling embellishments. The New York-based label, which takes its name from a melding of synonyms for 'vintage' and 'party', channels disco-era after-hours through tastefully provocative, day-and-night silhouettes.We are seeking a highly organized and efficient Executive Assistant to support the CEO. As an Executive Assistant, you will play a crucial role in ensuring the smooth operation of our executive office, managing administrative tasks, and providing high-level support to our executives. We are seeking an individual who is self-motivated and capable of managing a demanding travel schedule for the team.Responsibilities: Calendar Management: Coordinate and manage executive calendars, including scheduling appointments, meetings, and travel arrangements.Communication: Serve as the primary point of contact for internal and external communications directed to executives, including phone calls, emails, and other correspondence.Meeting Coordination: Prepare agendas, materials, and presentations for meetings, and ensure executives are well-prepared and informed.Travel Arrangements: Handle all aspects of travel arrangements for executives, including booking flights, accommodations, and transportation, and preparing detailed itineraries.Expense Management: Manage expense reports and reimbursement processes for executives, ensuring accuracy and compliance with company policies.Document Preparation: Prepare and edit documents, presentations, and reports as requested by executives, ensuring accuracy, professionalism, and confidentiality.Project Support: Assist with special projects and initiatives as assigned by executives, including conducting research, compiling data, and providing administrative support.Office Management: Oversee administrative tasks in the executive office, including organizing files, ordering supplies, and maintaining office equipment.Confidentiality: Handle sensitive and confidential information with discretion and professionalism at all times.Requirements:Bachelor's degree in business administration, communications, or related field preferred.Proven experience as an executive assistant or similar role, preferably in the fashion industry.Exceptional organizational and time management skills, with the ability to prioritize tasks and manage multiple deadlines effectively.Strong communication skills, both written and verbal, with the ability to interact professionally with internal and external stakeholders. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications such as Google Suites..Ability to maintain a high level of professionalism, confidentiality, and discretion.Strong attention to detail and accuracy in all work.Flexibility and adaptability to work in a fast-paced and dynamic environment.Ability to anticipate needs and proactively address issues to support the executives effectively.Please submit your resume and cover letter outlining your qualifications and why you are interested in this position.Rate: $50- 65K based on experience Show more Show less Job Level Middle Manager Employment Type Full-time Job Responsibilities Administrative Activities Industries Retail trade of clothing and accessories