Executive Administrative Assistant in Randstad Digital Americas

Send a private message to the member who posted the job on behalf of Randstad Digital Americas Jomarie Mercado Jomarie Mercado Principal Recruiter @ Randstad Digital US | Expertise in Nationwide Recruiting| Enabling your digital transformation through customized talent… Title: Administrative Assistant IILocation: 100% remote Shift: M-F 8 AM-5 PM Pacific Time (This is 9 AM-6 pm MST/10 AM-7 PM CST/11 am-8 pm EST )Duration: Long term open ended contract w2 in 2 year durationsNote: Will be required to pass a lifetime background check: Criminal, employer and education verification after an offer in order to startWe are seeking an administrative assistant to join our team and support by creating , managing, and maintaining meetings and calendar. As an administrative assistant, you will be responsible for coordinating meetings, responding to requests, resolving scheduling conflicts, and providing exceptional customer service to our managers and clients. Job DutiesCreate, manage, and maintain meetings/calendar to include:1:1's, Team Meetings, External Vendor or Firm meetings Annual meetings, Daily Standups, Lunch meetings, Milestone/anniversary meetings, Interviews, and Project meetingsRespond to meeting requestsHandle and resolve scheduling conflicts with meeting participantsCoordinate visitor arrival with local Client AdminMaintain exceptional interpersonal, written, and verbal communication with managers and client adminConduct all business in a professional and ethical manner And any other additional ad-hoc scheduling support as needed and when requiredJob Requirements Must have reliable internet connectionQuiet room to work fromOrganizational, Communication, Prioritization, Multitasking, Time-management, Attention-to-detail, Problem-solving, Business Etiquette, Adaptability, Reliability, Confidentiality, Technology-literacy. Strong customer service skills and ability to interact with all levels of management and staff.Strong organizational skills and attention to detailExperience with Outlook 365 and calendar managementExperience with Concur or similar expense management softwareKnowledge of travel booking and itinerary management Ability to multitask and prioritize effectivelyStrong time management skillsProficient in Microsoft Office Suite (Word, Excel, PowerPoint)Experience in a corporate environment supporting senior level managersStrong work ethics and ability to maintain confidentialityAbility to work independently and as part of a team Show more Show less Position level Middle manager Employment type Contract Positions Responsibilities Administrative Activities Industries Financial Services