Emergency Project Assistant in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries. FUNCTIONS Project planning Together with the Emergency Response Team, support the planning of project implementation stages in your area. Promote and share ideas for improvement and necessary changes in activities based on lessons learned and best practices (internal and external leadership of the ACTED cluster). Project implementation Together with the Emergency Response Team, support the implementation of relevant project activities, which may include, but not be limited to the following: Support in conducting rapid needs assessments on the ground; Implementation and overseeing distribution in a secure and transparent manner and preparing and ensuring proper completion of all relevant project documentation; Support data entry and quality control of beneficiary risk data Maintain telephone and face-to-face contact with beneficiaries before and during distribution Anticipate and mitigate day-to-day disruptions/problems , and address any unforeseen issues during project implementation, including contributing to ACTED's project risk register. Promptly identify issues that may lead to program or reputational risk for ACTED and its donors, and: promptly communicate such questions to the project emergency coordinator and the relevant project team / compliance and transparency team (as needed); and when requested participate in the process/decisions to mitigate/overcome such risks.Internal reporting and coordination Liaise regularly with logistics and/or finance teams to facilitate project FLAT procedures.Experience and skills Willingness to travel to communities located near the line collision, in difficult security conditions, as well as possible frequent overnight stays at ACTED bases (Dobropillia, Kharkiv, Dnipro and others, up to 60% of the time). Good knowledge of local government systems. Previous experience in data entry and collection is desirable. Motivation to work in a team in a multicultural environment that requires flexibility and the ability to work under tight deadlines. Please send your resume in English. Willingness to travel to other ACTED offices. FunctionsProject PlanningJointly with the Emergency Response Team (ERT) support planning the stages of project implementation in their oblast. Promote and share ideas for improvement and necessary changes in the activities based on lessons learned and best practice guidance (ACTED internal and external cluster guidance). Project ImplementationTogether with the Emergency Response Team, support the implementation of the relevant project activities, this may include, but is not limited to: Support in conducting rapidneeds assessments in the field;Implements and monitors distributions in a safe and transparent manner, and prepare and ensure all relevant project documentation is properly completed;Supports with data inputting and checking data quality of beneficiary risksSupport with phone and in-person outreach to beneficiaries before and during distributions.Anticipate and mitigate day to day obstacles/problems rand trouble-shoot any unforeseen challenges during the project implementation, including contributing to ACTED’s project risk register.Swiftly identify issues that may result in programmatic or reputational risk for ACTED and its donors, and:immediately refer such issues to the Emergency Project Coordinator and the relevant Project team / Compliance & Transparency team (as applicable); andwhere requested, participate in the process /decisions to mitigate/overcome such risks.Internal reporting and coordinationLiaise regularly with the logistics and/or finance teams to facilitate project’s FLAT procedures.Experience and skillsAvailable for travel to the settlements located at proximity of the frontline, in security challenging environments, and for possible frequent overnight stays in ACTED bases (Dobropillya, Kharkiv, Dnipro and others, for up to 60% of the time).Good knowledge of the workings of local government systems.Previous experience with data inputting and collection desirable.Motivated to work as part of a teamwork in a multicultural environment, requiring flexibility and ability to work to tight deadlinesOnly CVs in English will be considered.Willingness to travel to other ACTED offices.Ми пропонуємоОфіційне працевлаштування;Регулярний перегляд зарплат;28 календарних днів відпустки на рік;Дружня мультикультурна команда;Комфортний офіс у центральній частині міста;Кар'єрний ріст;Медичне страхування після випробувального терміну (3 місяці)._______________________________________________________________________________________________“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”