Document Control Specialist (W/M/X) in Jacobs

We are an international engineering company providing services in the field of technical consulting, design, and investment project management. Our GDC Poland is made of skilled experts and professionals that support local and international projects from offices located in Krakow and Warsaw. They cover the following markets:

• Advanced Facilities
• Water&Environment
• Transportation
• Energy&Power
• Cities&Places
• Digital

By working together in international teams and with different perspectives, we gain the experience that is our collective strength. In Jacobs, every day is a chance to make the world a better place - let's design your career with us!

Job Responsibilities:

• Create and implement document control procedures and new project set-up.
• Implement standard document control procedures following the enterprise or business group procedures.
• Control of documentation and adherence to document control processes.
• Provide support in day-to-day functions related to document control maintenance such as generating transmittals, and cover letters, checking and issuing documents to clients, contractors, and other parties on a project, maintaining registers, recording, and distributing incoming documentation.
• Cooperation with Clients'/Contractors' Document Control Team, adjusting document control quality processes to project needs.
• Organizing training sessions for project teams. Providing support for CDE users.
• Preparing reports, responding to project status questions/issues, and assisting with HS&E and quality audit documentation.
• Supporting project close-out.

Here's what you'll need

• Very good English (written and spoken), 
• Minimum BS degree,
• Minimum of 2 years of progressive experience with increasing responsibility.
• Experience in working in a project environment would be an asset,
• Understanding the principles of Document Control, Document Management, and Data Management
• Willingness to business travel 
• Good knowledge of MS Excel, MS Word, 
• Excellent communication skills 
• Adaptable and responsive to change, 
• Attention to detail skills, 
• Ability to prioritize tasks 
• Independent, pro-active, and a positive attitude, 
• Professional, self-motivated & reliable.

We Offer:

• Full-time employment 
• International working environment and unique company culture with an emphasis on individual career growth and work-life balance
• Friendly atmosphere and professional collaboration founded on diversity and inclusion in the workplace (e.g. employees organizations like Women’s Networks, Career Network Green Team, and Toastmasters)
• Full-time employment contract with salary corresponding to qualifications
• Flexible working hours 
• Benefits package including private medical care, insurance, Multisport card and other
• Personal development opportunities like Graduate Programs, English and German lessons

We know that if we are inclusive, we’re more connected, and if we are diverse, we’re more creative. We accept people for who they are, regardless of age, disabilities, gender identity, gender expression, marital status, mental health, race, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave.  Find out more about life at Jacobs .



As a Disability Confident employer, we will interview all disabled applicants who meet the criteria for a vacancy.

If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team  [email protected]