Digital tools and access manager in Save Ukraine

"Save Ukraine" is the largest humanitarian organization aimed at supporting families in Ukraine. Founded in 2014, the mission of Save Ukraine is to protect children and families affected by war. Our activities are aimed at helping the most vulnerable Ukrainians: orphans, children with disabilities, internally displaced persons and victims of violence. We are evacuating families from the front line and from the territories temporarily occupied by Russia. We are the only humanitarian organization that regularly organizes rescue missions to return forcibly deported children to Ukraine. "Save Ukraine" unites dozens of organizations and hundreds of volunteers to help those affected by the war and rebuild their lives.

The Save Ukraine team is currently looking for a Digital Tools and Access Manager.

Main duties:

1. General administration
• Keeping a register of digital tools, licenses and accesses in the organization.
• Granting, changing and revoking access to offices and services (upon request and according to security policies).
• Coordination of onboarding of new employees in terms of digital tools.
• Keeping records of accounts and access rights.
2. Support and technical administration of tools
2.1. Financial and accounting systems • Organization of access to:
 Vchasno (document circulation, signing)
 Medok (tax reporting)
 BAS Accounting
 Odoo (ERP/CRM)
 • Interaction with the chief accountant and system administrators.
2.2. Services for analytics and verification
 • Ensuring work with Opentadabot (Corporate Package Max) and Youcontrol.
 • Provision of accesses, usage monitoring.
 • Consultations with users regarding the functionality of the platforms.
2.3. IT infrastructure
 • Microsoft 365 administration (mail, Teams, OneDrive, Office):
 ? Account creation, license distribution, user support.
• Management of hosting, domains.
• Network security support through Fortinet FortiGate-100F (in cooperation with a consultant).
• Update of security and data protection policies.
3. Communication and Support
• Liaising with Legal, IT, Accounting, Communications teams to coordinate changes and processes.
• Provide technical support to users (by mail, messengers or in person).
• Participate in internal meetings regarding digital tools and their development.
4. Additional tasks
• Preparation of internal instructions for the use of systems.
• Audit of the relevance of access (quarterly or on request).
• Participation in digital infrastructure planning.
• Maintaining access security documentation.

We offer:

• Part-time employment. 

• Flexible schedule with the possibility of working in the office and remotely. 

• Privacy and working with sensitive materials.

• Opportunity to represent the organization at the international level.