Deputy Country director for program quality, Ukraine / Deputy regional director for program quality, Ukraine in Slovek

About the Ukrainian Programme of People in Need:

PIN has been working in Ukraine since 2014, providing emergency relief and early recovery support to conflict-affected communities. Due to the escalation of the war and in 2022, programmes for war-affected communities focus mainly on WASH, Shelter, Protection, including recovery, among other pressing needs. PIN’s contribution to the Ukrainian humanitarian response is amongst the largest, with an annual turnover of close to $100 million, engaging full-time staff members across Ukraine.

Strategic planning and Senior Management:

Support the Country Director in the management of the Country Programme, and participate in senior management meetings and strategic decision making;
Lead the programme quality management and coordination, and revisions of the Country Strategy;
Ensure that the overall programme quality is designed, managed and implemented in conformity to CP strategy, People in Need’s policies, Relief and Development Department (RDD) strategy and guidelines and appropriate to programme needs;
Support the development of an organizational culture that reflects PIN’s values, promotes accountability, safeguarding, and high performance. Encourage a team culture of learning, creativity and innovation, and frees up people to deliver outstanding.

Programme Development:

Initiate or contribute to new partnership development through strategic guidance and oversight of the process of partnership development, with due guidance on INGO approaches to supporting local civil society as well as humanitarian principles;
Oversee the overall funding processes to develop the programme portfolio in line with Country Programme strategy. This includes providing strategic guidance and inputs for developing funding strategies in line with the programme goals; review and update programme strategies as necessary; and support with drafting of concept notes for proactive, unsolicited applications to donors;
Through the supervision of the Head of Grants and Reporting, ensure the principled and streamlined process of proposal development, through early identification of funding opportunities, transparent Go-No Go decision-making with management team, proposal development coordination; documentation and lessons learned of proposal development processes;

Learning and information sharing:

Contribute to sharing of experiences, lessons learned, and good practice across sites and from other PIN country programs and promotion of learning from relevant best practices internally and externally;
Contribute to information flows to and from field sites, including updates into and from Cluster, Coordination and other relevant meetings;
Ensure that all official program documentation is properly stored and available for the future.
Ensure a smooth coordination and communication among the program staff and between the program and support staff;
Ensure a collaborative work between the different program’s units.

Team management:

In cooperation with the CD, PID and Senior Management Team as appropriate, ensure the sound development of the Programme Quality Department structure and staffing in view of the programme strategy and portfolio development, including both maintaining capacity as appropriate for the response;
Directly manage a diversified pool of national and international staff; ensure solid performance management and recommendations for capacity building;
Lead the recruitment of key programme quality staff as line manager, and validate other recruitments of programme staff with due respect of high quality standards and fair and unbiased procedures;
Ensure team collaborative work and exchange of experience across the Programme structure; directly facilitate team work among line-managed staff and units, and recommend and ensure that team work and integrated approaches are streamlined in different levels and with other units.

Representation, communications & networking:

Support the CD to ensure that PIN is well represented and visible in the donor community, among key stakeholders and partners, and within coordination fora, delegating as appropriate to other programme staff;
Help establish, maintain, and improve active and regular working relationships with local authorities, donors, partner agencies including major institutional donors, local and international NGO, and other actors of the local civil society;
In cooperation with and support to Communication and Advocacy team, engage in advocacy and policy dialogues where appropriate, ensuring PIN represents the needs of local communities and based on its field experience in order to campaign for needed system change and donor commitments;

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