Country Shelter Program Manager (Ukraine) in Polish Humanitarian Action (PAH)

Polish Humanitarian Action (PAH) is currently looking for a Country Shelter Program Manager (this position is open for international applicants)General information:Organization: Polish Humanitarian Action (PAH), Warsaw-based international non-governmental organization with a representation office in Ukraine;Position: Country Shelter Program ManagerLocation: Kiev/DniproJob terms: Full-timeType of employment: Full timeDuration: 12 monthsStarting date: ASAP.We strongly encourage qualified candidates to apply as soon as it is possible as the applications will be reviewed on rolling basis.About PAH:Polish Humanitarian Action is a non-governmental organization providing humanitarian and development relief worldwide since 1992. So far, we have carried out interventions in 52 different countries, implementing projects in Water, Sanitation and Hygiene, Shelter, Education, Food Security and Livelihood and Psychological support. Our head office is located in Warsaw, we have also offices in Toruń, Olsztyn, Białystok as well as 6 national offices: in South Sudan, Somalia, Kenya, Yemen, Madagascar and Ukraine, where we employ mainly local employees.Learn more about values and principles that guide us in our daily work, you can find them in the PAH Culture Book. It is not only a guide to our activities, but also a document presenting the foundations on which our organization is based: humanity, impartiality, neutrality and independence.Join our team to make the world a better place.PAH has been present in Ukraine since August 2014 delivering humanitarian aid to the most vulnerable of the conflict-affected population. PAH provides assistance to internally displaced people, elderly and single mothers, working in the sectors of Protection, WASH, MPCA, Food Security and Livelihoods.For more information, please refer to our website.About position:The Shelter Manager (SM) will manage the current Shelter team and improve integration with other humanitarian sectors. The SM will provide overall leadership and management of the multi-donor, integrated Shelter programs on the country level. S/he will be responsible for the direct implementation of the program and will provide regular technical support and monitoring visits to all program areas to ensure that interventions take into account international best practices and are appropriately meeting the needs of the beneficiaries in target communities. The SM will ensure objectives are on track, work plans are in place, and program progress is on track. This position is responsible for programmatic resource development and overall strategic direction of Shelter programs, including the later transition from emergency to longer-term programming.Key Duties and Responsibilities:Program Management:Overall supervision and successful implementation of the Shelter program.Coordinate with other sectors and departments to ensure that synergies are in place and meaningful integration of sectors and complementarity of servicesEvaluate activity progress (implementation plans, action plans, on-track/off-track assessments etc.) and determine necessary actions to address potential delays and issuesParticipate in regular grant review meetings to monitor program progress, including indicator tracking and spending, and mitigate potential under/overspendingDesign and follow up on the projects’ procurement plans in close coordination with the logistics departmentEnsure all positions are filled, any vacancies are posted, and HR procedures are followed for new hiresDraft and finalize relevant reports in collaboration with the Grants Manager; provide timely program reports and meet institutional and donor requirements. The SM is ultimately responsible for all relevant donor reporting for the ProgramsRepresent PAH at relevant stakeholder or coordination meetings, especially cluster meetings, and maintain a positive, continuous, and visible presenceIn collaboration with the Grants Manager, organize and lead program kick-off meetings, grant review meetings and grant closeout meetings and lead in developing and overseeing the PAH Project Implementation ToolEnsure compliance with Donor and PAH policies and procedures relevant to the program implementation2. Program Development:Keep her/himself informed about the humanitarian needs of populations affected in Ukraine, and regularly share information with the Head of Programs.Work on fund acquisition to address the Shelter needs in the operational areas in coordination with Grant Manager and Head of Programs.Participate in the proposal development/budget modification process in consultation with the Grants Unit.In coordination with the MEAL team, ensure a high-quality implementation and documentation of results and impact, including lessons learned, for Shelter programming.Contribute to the development of SOPs (program and operational), and ensure they are implemented in line with PAH and donor procedures.Identify gaps and adjust programming to ensure PAH is meeting targets and being responsive to new Shelter needs in the area.3. Partnership:In coordination with the partnership department, develop and maintain strategic relationships with local partnersAct as program focal point for the coordination with the implementing partnersFollow up on the partners’ workplans and ensure a successful implementation towards achieving the projects’ objectives and targetsProvide a continuous review of the partners’ performance and implementationReview and provide structured feedback on the partners’ submitted reports4. Staff management:Overall supervision of Shelter program staff in Ukraine offices and regularly review work plans and implementation plans to ensure successful implementation of the project’s activitiesMaintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to perform in their positions successfullySupervise, train, and coach direct reports by developing clear and time-bound goals and objectives, following up on progress, providing regular and constructive feedback, conducting performance appraisals, and ensuring the direct definitions apply the same for their own direct reportsEnsure that the capacity plan is in place and work closely with HR to identify and utilize training opportunities (internal and external) based on the needs5. SafeguardingUpholdand promote PAH’s commitment to safeguarding and protecting the vulnerable communities we serveConsistent with PAH safeguarding and protection policies, ensure all people who come into contact with PAH are as safe as possible6. Other duties:Consistently and proactively monitor/assess the safety and security of field teams, promptly reporting concerns or incidents to Head of Programs and liaising with other external parties as required to maintain/enhance the security environmentOther duties as assigned by the supervisor to enable and develop PAH programsThe successful candidate will be selected based on the qualification requirements described below:This position will require a demonstrated ability to achieve results in a demanding and fast-paced environment.University Degree or equivalent in Civil or Architecture engineering. Degrees in Social work, social science, humanities or other related degree or demonstrate strong comparable work experience in relevant sectorsMinimum of seven years of professional experience leading, managing, and implementing emergency response programs in Shelter programming in a conflict settingDemonstrated experience in the management of Shelter programmingPrevious experience in construction and collective centre management, including developing bills of quantitiesExperience in supporting the logistics and procurement department in the procurement of non-food, shelter and hygiene items and different types of constructions and rehabilitation activitiesProgram development experience with a focus on integrated programmingDemonstrated background and knowledge of major humanitarian donors, particularly BHA, UNICEF, WHO, ECHO, UNOCHA, and UNHCRExcellent interpersonal, communication, public speaking, and strategic planning skills are requiredFluent English speaking, writing, and comprehension skills are requiredDemonstrated ability to manage multiple priorities, deadlines, and tasks efficientlyStrong budgeting and budget monitoring skills, including high proficiency with MS ExcelDemonstrated experience in successfully managing a multicultural team and a commitment to capacity buildingDemonstrated experience in grant management, budgeting and proposal writing.Previous experience in partnership with local organizations, providing capacity building, coaching, and collaborating on project design and implementation.Previous experience supervising and managing a multi-disciplinary team in a cross-cultural settingPrevious experience in emergency preparedness and responseDemonstrated experience in capacity building and mentoring national staffExcellent time management skills and resourcefulness with strong attention to detailDemonstrated experience in upholding humanitarian principles and actively engaging the most vulnerable communitiesWhat PAH offers:Work experience with professional and flexible international NGO, which is one of the largest NGOs in the Central-Eastern EuropeWork in a dynamic and motivated teamPossibility for professional developmentFree accommodationFlights home covered at the beginning and at the end of the deploymentsAnnual leave of 26 working days and 5 additional days of free leaveMedical insurance (including Emergency Evacuation)Psychological Support PackageHow to apply Please fill in your application form online and submit your short resume (max.2 pages) and cover letter in English and no later than May 31st, 2024. Please note that only short-listed candidates will be notified. Show more Show less Job level Responsible manager Type of employment Full-time Job duties Other Industries Non-profit organizations