Consortium MEAL Officer in ACTED

ACTED is a French NGO founded in 1993 that supports vulnerable populations affected by humanitarian crises around the world. ACTED provides ongoing support to vulnerable communities by ensuring the sustainability of post-crisis interventions and preparedness for the long-term challenges facing populations in order to break the cycle of poverty, promote development and reduce vulnerability to disasters. Our employees are always ready to respond to emergency situations, support and restore sustainable development through 450 projects in 43 countries.

The MEAL project specialist is responsible for the development and implementation of appropriate and effective evaluation systems , monitoring and evaluation in areas under his/her control. He/she shall ensure that all MEAL activities comply with global ACT Meal procedures and promote awareness of ACTED programs.

Objectives:< /p>

1. Implement robust MEAL systems and mechanisms for Consortium member organizations that comply with global MEAL procedures and ensure effective investigations/results in a manner that enables timely decision making and informed corrective action.
< li>Ensure that lessons learned and best practices are discussed and documented.
2. Liaison with the Acted accountability team to ensure the affected population has an opportunity to provide feedback, ask questions or file a complaint. 
3. Ensure the operation and execution of MEAL functions by effectively managing MEAL team members working in the same areas (if applicable). 
4. Ensure that Acted implementing partners follow transparent processes and are accountable to the affected population. 
5. Promote and implement monitoring tools among all consortium members. Participate in bi-weekly meetings of monitoring and evaluation teams. Ensure effective communication between all MEAL consortium members.

Duties and responsibilities:

< strong>1. MEAL systems:

1.1. Development of technical and systemicmeasures:

a) Updating the MEAL work plan in the areas under his/her control;

b) Provide comprehensive assistance and support to the MEAL teams of the consortium members. Monitor monthly completion of ITT by consortium members. Monitor and remind partners of the measurement of outcome indicators.

c) Calculate and distribute the required sample size for monitoring activities for each member of the consortium individually and for the consortium as a whole.

d) Facilitate the effective implementation of the collection M&E, including the development of questionnaires, trackers, logistics of data collection activities and regular check-ins with program teams and MEAL country management;

e) Adherence to MEAL rules and procedures as described in ACTED MEAL standard instructions;

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e) Conducting trainings for program teams on the objectives of MEAL activities. 

j) Participate in the preparation of all necessary reporting for the donor.

1.2. Exmanagement and management MEAL:

a) Development and control of the implementation of appropriate data collection and analysis tools, methodologies (for example, questionnaires, focus group discussions, interviews with key informants ) and plans for dissemination/use of data/information;

b) Close monitoring of data collection activities and ensuring organization and resource of the data collection team as needed and that they ensure implementation in accordance with field mission plans and data quality standards;

c) Liaising with Acted's information management team to ensure that all data collected by the program and MEAL teams is available electronically and/or on paper;

d) MEAL data analysis and timely creation of reports, newsletters with useful statistical analysis and presentation (diagrams, tables, histograms, pie charts);  

e) Organization of meetings with program teams to discuss results and areas for improvement;

f) Providing support to MEAL head office officials to assess and report on qualitative and quantitative approach, process, results , impact, objectives and performance indicators at target level for all projects;

e) Conduct MEAL capacity building and awareness training for implementing partners and other ACTED-supported institutions, as appropriate, including partner training CSOs regarding the implementation of transparent and accountable processes. 

2. Training:

a) Promote the active dissemination and use of knowledge gained during MEAL activities among project managers, technical coordinators and project development managers/officers;

b) Contribute to the organization and conduct of training events to capture best practices and lessons learned during project closure or as needed; 

c) Document and share lessons learned and best practices in a timely manner, and ensure that lessons learned contribute to project improvement and influence the strategic development of future projects and activities;

d) Support implementation and project improvement, providing timely information on project successes that need to be scaled up, as well as challenges, to allow for “correction of direction” throughout the life of the program.

3. The mechanism for considering complaints and responding to complaints of beneficiaries:

3.1. Accountability Team Support:

a) Liaising with accountability groups to ensure CRM materials are present in all areas of intervention and affected populations can safely provide feedback contact, ask for help, ask a question or voice a complaint;

b) Monitor the number of CRM materials available at each point under their supervision, and timely inform CM to launch new order forms;

c) Support existing accountability teams to improve capacity and understanding among ACTED staff, partners and contractors on beneficiary accountability and CRM;

d) Conduct monitoring visits to distribution sites to ensure beneficiaries understand CRM objectives and know how to use it.

4. MEAL Area Team Management:

a) Ensure that personnel with direct responsibility   understand and are able to perform their roles and responsibilities ; 

b) Manage MEAL assistants and enumerators, delineating their responsibilities and further daily actions;

c) Ensure a positive working environment and good team dynamics;

d) Manage interpersonal conflicts between team members;

e) Conduct regular evaluations of relevant personnel;

e) identify MEAL training needs of team members and discuss plans with the MEAL manager as for internal , as well as for external trainings;

j) To train, train and mentor MEAL assistants and enumerators in order to strengthen their technical potential, exchange knowledge in the MEAL team;

5. Other:

a) Provide regular and timely information on progress and obstacles to MEALM and other team members;

b) Perform any other related activities by appointment of the immediate supervisor. 

Key performance indicators

• % of assessments successfully conducted over the last 6 months
• % of written reports that are informative and timely delivered to program teams in the last 6 months
• Number of monitoring missions carried out in the last 6 months
• % of monitoring cycles that ended with an improvement path discussion held with by project and coordination teams within the timelines specified in the ACTED MEAL guidelines in the last 6 months
• % of lessons learned and best practices recorded and shared with program teams
• Number of learning activities to capture best practices of practices and lessons learned, organized/conducted in the last 6 months
• % of team members who underwent internal/external training during the last 1 year

Key qualifications

• 2-3 years of experience in monitoring and evaluation or a related field;
• Experience with Microsoft Excel and other tools Office;
• Prior experience working with humanitarian agencies or development organizations preferred;
• English language skills preferred.

Terms:

• Official employment according to the legislation of Ukraine;
• 3 months probationary period
< li style="font-weight: 400">Competitive official salary determined by the ACTED tariff grid;
• Regular performance evaluation and salary increases;
< li style="font-weight: 400">28 working days of paid vacation per year;
• Friendly international team of professionals;
• Opportunity for career development;
• Medical insurance after 3 months of work with ACTED.

Application submission:

Interested candidates should send a resume in English or Ukrainian, indicating in the subject of the letter the position they are applying for (messages without specifying the position will not be considered ). Only selected candidates will be invited for an interview. ACTED is an equal opportunity employer.

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“ACTED has a zero-tolerance approach to sexual exploitation, abuse and harassment (SEAH). Please note that any candidate offered a job will sign the Code of Conduct, and related policies, as part of their work contract. Misconduct can lead to dismissal.”