Compliance Manager - UKRAINE in Handicap International - Humanity & Inclusion

Handicap International/Humanity & Inclusion (HI) is an independent and impartial international solidarity organization, which intervenes in situations of poverty and exclusion, conflicts and disasters. Working alongside people with disabilities and vulnerable populations, it acts and speaks out to meet their essential needs, improve their living conditions and promote respect for their dignity and fundamental rights. More info: www.hi.orgAt Handicap International-Humanity & Inclusion, we truly believe in the importance of inclusion and diversity within our organisation. This is why we are engaged to a disability policy to encourage the inclusion and integration of people with disabilities.Please indicate if you require any special accommodation, even at the first interview.JOB CONTEXT:Since the beginning of the war, HI has set up a two-country program covering Ukraine and Moldova. Aligning itself with the priorities of the Ukraine Flash Appeal and Regional Refugee Response Plan, HI pillars of interventions are : Health: HI aims to improve access to quality physical rehabilitation and mental health and psychosocial services (MHPSS) for conflict-affected vulnerable population Protection: Given the scale of humanitarian and protection needs, HI intervenes at various levels to ensure that vulnerable conflict-affected populations have access to multi-sectoral services tailored to their needs. In addition, HI aims to foster a disability-inclusive humanitarian response Armed Violence Reduction: Recent and ongoing attacks dangerously exacerbated Explosive Ordnance (EO) contamination in Ukraine. In light of this, HI is conducting a multi-pronged approach to EO Risk Education and Conflict Preparedness and Protection (CPP), adaptable to the evolution of the conflict Basic needs: to respond to the most acute needs for displaced households hosted by the local population or living in collective settings, HI is providing hygiene and non-food item kits, with an approach various modalities of intervention including in-kind and/or cash-based transfers Humanitarian-to-humanitarian logistics (ATLAS Logistique): To facilitate the delivery of humanitarian assistance as close as possible to the most affected populations, HI proposes mutualized storage and transportation services to other humanitarian actors – with a specific focus on “last-mile transportation”HI has 2 hubs, one in the East (based in Dnipro) and one in the West (based in Chernivtsi) and the coordination is in Kyiv. We have activities in other cities like Lviv, Vinnyitsia, Kharkiv, Poltava).YOUR MISSION:Reporting to HI Ukraine Country Director and in collaboration with operational and support departments of the program as well as legal adviser firm with the support of the Emergency Division and the Risk & Audit Division, the Compliance Manager will support the Senior Management team and the Country Director in decision-making and risk-management related to compliance with: national regulations and practices and contractual commitments ; HI internal standards anti-fraud corruption HI standardsS/he is a central player in accountability, helping with the transformation by leading all the parties involved in the audits: Finance, Logistics, Human Resources, the project team, partners and the external audit officer.Management : He/She will manages a Compliance national Officer – required resources to be fine-tuned.Responsibility 1: Contriburing to HI Ukraine program Compliance with National Regulations and PracticesManage and monitor the legal advisor firm service contract and stands with the DP as communication focal point with the legal advisor firmDevelop and regularly update a legal framework requirement mapping and analysis in terms of risks and internal implications with the support of the lawyer, as well as an agreement/accreditation, and related requirement mappingDevelop and regularly update Legal Compliance Decision tracking tool, as well as SoP and ARCI for the implementation of legal requirementsIn consultation with legal support from the lawyer’s firm, ensure that the organization is compliant with a legal requirement, efficient and ethicalEnsure that agreements are valid and assist managers in drawing them up (for the administrative and legal aspects)Responsibility 2: Strengthening HI Ukraine Relations with Government stakeholdersWork with CD, Program, Support, and Technical teams to build positive and constructive relationships with key partners from the government and any other parties as requiredWhen needed and in close coordination with SMR, proactively meet with relevant government bodies representatives to obtain documents or resolves issues related to program implementationUpon delegation by Country Director, represent and promote the organizational strategic vision in coordination meetings with government authorities, donors, partners, and other stakeholdersEnsure HI vision, values, and mandate are promoted among partners, government authorities, and other stakeholdersSupport and advise CD on development of administrative and programmatic contactsCo-Lead assessment and due diligence process for implementing partnersResponsibility 3: Ensuring the promotion of and compliance with the requirements contained in HI's policies, guidelines, processes and contracts of HI UkraineCarry out checks and controls in the field, with HI staff in charge of projects and support services, and even audits of partner associations in operations. In addition, s/he pays particular attention to the practices and procedures of third party organizations: administrations or suppliersMonitor archiving throughout the program is compliant with the HI Archiving procedureLiaise with HI HQ contact points as necessary to facilitate HI Ukraine operations NB: managers are responsible for setting up effective internal control systems and implementing procedures on a daily basisResponsibility 4: Internal focal point for the prevention and management of fraud casesEnsure detection of malfunctions, irregularities and fraud and the proper use of internal reporting mechanisms. On assignment from the Programme Directorate, he/she may be responsible for conducting or participating in internal administrative investigations supervised by the Programme Directorate or by HI HeadquartersEnsure that the obligations in terms of communication, information and reporting, including incident notifications to donors are properly metCooperates with the MEAL officers or the Safeguarding focal pointResponsibility 5: ManagementUnderstand the strategy, make it explicit, translate it into operational objectives for his or her team, and lead the necessary changes. Give meaning to each management actionOrganise the operational management of his or her team, structure the work around identified processes, steer performance and facilitate the resolution of problemsContribute to the development of his or her staff, creating the conditions for their commitment, professionalism and attachment to HIYOUR PROFILE:You have a master’s degree in Public administration, Law or Governance, or university degree auditing/finance/logistics or Certified Internal AuditorYou have at least 2 years of experience working in compliance and risk management, risk analysis, compliance investigation, auditYou have 2 years’ experience as Compliance Manager / Deputy Country Director/Head of Administration/ Operations in any reputed organization with demonstrated ability to manage complex operationsYou have sound strategic thinking and planning skills, including the ability to think creatively and be innovative, set priorities, manage work plans and evaluate progressYou have proven ability to manage a team, with good communication and interpersonal skills and an ability to motivate staff and build technical capacityYou have strong analytical and problem-solving skills, creativity, resourcefulness and flexibilityYou have excellent verbal and written communication skills in EnglishCONDITIONS:The security situation in Ukraine remains relatively stable, although there are frequent days and nights of air alerts. However, markets, restaurants and cafes are open, and life continues as normal. There is a strict curfew, the hours depend on the region.At HI, the conditions offered are up to your commitment and adapted to the context of your mission. https://hi.org/en/join-the-team6 months International contract starting as soon as possibleThe international contract provides social cover adapted to your situation:Unemployment insurance benefits for EU nationalsPension schemeMedical coverage with 50% of employee contributionRepatriation insurance paid by HISalary from 2869 € gross/month upon experiencePerdiem: 557,13 € net/month - paid in the fieldHardship: 500 € net/month paid with your salaryPaid leaves: 25 days per year;R&R: 5 days every 6 weeks and possible transport/package supportPosition: unaccompanied Housing: Collective taken in charge by HIIf you are resident in the country: local packageHow to applyOnly online by joining a CV and cover letter via the following link:https://apply.workable.com/j/03E031BCC1Applications will be processed on an ongoing basis, don’t wait for applying!Only successful candidates will be contacted. Show more Show less Посадовий рівень Старший середній рівеньType of employment Full-time Job duties Legal field Industries Technology, information and Internet