Community Association Manager - Team Supervisor in Helsing Group Inc

Job DescriptionHours:Hours necessary to accomplish the job are generally 45 hours a week and on occasion could be greater. Night meetings will occur five to ten times a month, but presence also needed in the office during normal working hours (8am-5pm) for client calls and to perform required duties. Prerequisites:Must have valid CDL with no significant violations ( DUI, reckless driving, excessive accidents, etc)Verified annually by California Pull ProgramValid auto insuranceAbility to drive vehicle to Association locations for inspections, meetings and site visits (reimbursements paid bi weekly)Demonstrated use of MS Office and data base programsGood Communications skillsAbility to work through stressful situations and prioritiesStrong proven ability to perform role of Association ManagerAbility to prioritize on the goStrong knowledge of laws and practices pertaining to California’s CID IndustryProven ability to work with minimal to no supervisionDemonstrated Leadership AbilitiesPrimary Objective:Management Team Supervisor’s main role is to manage a team of 3-4 Community Association Mangers and 1 Assistant Manager with a portfolio of approximately 40 Associations. Direct, assist and help guide Board of Directors to assure they are following state laws, CC&Rs governing their communities and performing their fiduciary duties as officers of the AssociationDevelop managers to be efficient through daily oversight of management functions and tasks. Ensure management team members are compliant with company policies regarding timelines set by, Regional manager, Management Division VP and company owners. Drive efficiencies that both improve Association operation and bottom line but also drive the same benefits within The Helsing Group. Be role model to all employees to help set high standards in performance and expectation. Increase efficiency and effectiveness of communication and collaboration between the management division and other internal business units. Main Contacts:Management Team Members, Board of Director's, Developers, Vendors, and Support Peers. Also vendor contract personnel, industry peers, and Company Executives. Main Responsibilities:Manage day to day work flow of tasks, company objectives and communication for the management team. Provide review of board packets, association communications, meeting minutes, election materials, compliance communications, etc. prepared by managers. Keep the highest levels of Customer Service and focus in your day to day work ethicCreate work orders and direct vendors to perform required workDevelop new processes for Company use and improve old processes for higher efficiency. Keep Association files up to date and organized and ensure management team members also are doing so. Analyze complex financial statements, tracking and projections. Assist in preparation, review, and analysis of annual Budgets for all Associations within management team prior to Director review. Promote compliance among management team with company policies through example and oversight, ensuring proper deadlines are met and all appropriate daily functions are being completed. Have working knowledge of all major projects, challenges, and personalities of the entire team portfolio and promote communication amongst team members to ensure that knowledge is shared and known by all. Build and maintain strong relationships with Boards and DevelopersPerform site inspections and phase turn overseeAssist all areas of the Company with help, expertise and process improvementPrepare for complex board meetings, building Board packages, developing solutions, collecting information and files. Mentor team members and run meetings as needed. Assist in negotiation of vendor contracts to drive high results at the lowest cost to the Association. Perform high level governing document analysis. Self-sufficient rate at 90% - 100%Use good judgment and common senseDo various tasks as required and requestedMeasurements:Demonstrated abilities of main job responsibilitiesStrong contribution of process and leadership goalsDemonstrated strong leadership and higher level thinking abilities. Ability to prioritize and perform all functions within the job description & responsibilities at Community Association Manager level exceptionally. Board of Director Feedback formsDirector, President, management and coworker feedbackSelf-sufficient rate at 90%-100%Uses good judgment and common senseSeeks advice when appropriateRespected by clients for integrity, competence, and professionalismCompany DescriptionAt The Helsing Group we help our clients and employees reach success. We value team members who are looking to become experts at their craft and are willing to go above and beyond to service our communities. We provide comprehensive training to help our employees and provide opportunity for growth and careers in the Common Interest Development Industry. Ethical, loyal, and dedicated candidates will enjoy significant success and long careers with the company and ultimately become employee owners through our ESOP (Employee Stock Ownership Program). From advising our Boards in governance matters, assisting homeowners in their daily needs, and consulting through reserve studies and maintenance services - our range of services are result oriented and lead the industry.At The Helsing Group we help our clients and employees reach success. We value team members who are looking to become experts at their craft and are willing to go above and beyond to service our communities. We provide comprehensive training to help our employees and provide opportunity for growth and careers in the Common Interest Development Industry. Ethical, loyal, and dedicated candidates will enjoy significant success and long careers with the company and ultimately become employee owners through our ESOP (Employee Stock Ownership Program). From advising our Boards in governance matters, assisting homeowners in their daily needs, and consulting through reserve studies and maintenance services - our range of services are result oriented and lead the industry. Show more Show less Должностной уровень Руководитель среднего звена Тип занятости Полный рабочий день Должностные обязанности Маркетинг и Продажи Отрасли Коммерческая недвижимость