Business Assistant in andagon people GmbH

14 серпня 2024

Business Assisstant

віддалено

Business/Executive Assistant to CEO

Location : remote

Are you a reliable personality with a positive result-oriented attitude?

We are looking for a Business/Executive Assistant to the CEO of an IT company to perform various administrative and personal tasks in a well-organized manner.

This position offers a fantastic chance to immerse yourself in German business culture and acquire significant experience within a European IT firm. You will handle a variety of administrative tasks connected to IT business development and communication. Your efforts will enhance business efficiency by offering timely support to the CEO, serving as her reliable “right hand” and main point of contact.

Requirements:

• At least 3 years of proven work experience on administrative positions (desirably as a Personal/Business/Executive Assistant, or similar role)
• Ability to define issues, collect data, establish facts, and draw valid conclusions, summarize only the most important information
• Outstanding organizational and time management skills
• Familiarity with office services (Outlook, Microsoft Office, Notion, Asana, AI tools etc.)
• Stress resistance and getting things done approach
• Excellent verbal and written communication skills
• Ability to multitask and prioritize daily workload
• Discretion, confidentiality, and diplomacy
• Patience, tact, and a keen eye for detail
• A creative mind for problem-solving
• “Find a solution and take responsibility” mindset
• Excellent knowledge of MS Office
• Sense of humor is essential
• Fluent in English and Russian
• Ability to keep track of multiple projects, provide “a helicopter view”
• Advanced typing, note-taking, and recordkeeping skills
• German B2-C1
• English C1

Nice to have:

• Ideally matching personality type: ISFJ / ESFJ / harmonious ISTJ

Responsibilities:

• Act as the point of contact among CEO, employees, clients, contractors, external partners
• Manage CEO’s dynamic and flexible calendar, set up internal and external meetings prioritizing them
• Help with planning personal tasks: medical checkouts, training & education, kids clubs, household chores, booking, etc.
• Control over timely and effective CEO’s participation in meetings, take short minutes/follow-ups
• Manage and prioritize information flow in a timely and accurate manner
• Screen and direct phone calls and distribute correspondence
• Coordinate task performance with other departments via E-Mails and Teams
• Act as an intermediary for clients, and contractors via E-Mails, Telegram, WhatsApp
• Participate in meetings with clients and contractors on behalf of CEO
• Make travel and accommodation arrangements
• Preparing correspondence on the CEO’s behalf — emails, presentations, reports
• Searching and putting together all the necessary data in well organized manner
• Keep a track record of incoming inquiries on LinkedIn and answer them if necessary

We offer:

• An open, collaborative, dynamic and international culture
• Opportunity for personal and professional growth, supported by exciting challenges
• An environment free of bureaucracy and corporate constraints — a culture where your opinion is highly valued and appreciated
• Challenging but exciting tasks and all the needed tools to achieve them
• Opportunity to attend professional events financed by the company
• Training programs, conferences, and seminars (including international)
• Awesome colleagues and pleasant working atmosphere
• Network-style culture — easy communications and access to clients
• Corporate celebrations and fun activities, some of them unforgettable
• Possible international on-site visits
• Competitive salary

About the company: German IT company with 20 years of leadership in DACH region and internationalizing. We value each of our talents and give them maximum freedom regarding ideas and creativity which is the driving force of our Agile company. Our customers and users include private and public organizations, enterprises, and corporations from the energy, financial, IT, service, and other sectors.

If you feel that this is a perfect role for you — please send your CV to: [email protected] with the clause: I hereby consent that my personal data will be processed by andagon people GmbH with the purpose of recruiting for the position I am applying for.