Back office specialist in Nova Ukraine

Nova Ukraine is an international nonprofit delivering strategic humanitarian initiatives in partnership with trusted teams across Ukraine. Since 2014, we’ve directed over $120 million toward aid for war-affected communities, healthcare, education, infrastructure, and civil society development. At Nova Ukraine, we turn aid into impact. We strengthen civil society and support high-impact initiatives that change lives — and we’re looking for people ready to make a meaningful impact alongside us.

We are looking for a motivated and detail-oriented candidate to strengthen our Back Office team and support the medical direction of our organization.

Why work with us?

• Remote Work: We offer a fully remote format, regardless of your location. Make a Global Impact: Your support will have a real impact on the lives of many people and will help bring Ukraine closer to victory.
• Professional Growth Opportunities: Working in the dynamic environment of one of the largest charitable foundations, you will gain valuable experience and opportunities to develop your professional skills.
• Collaboration within a friendly and mission-driven international team.
• Organizational benefits: membership in the corporate health and life insurance program, psychological support.

What We’re Looking For:

• Fundamental understanding of Ukrainian tax legislation
• Minimum 1 year of experience working with documents (finance, legal, administrative)
• Experience in a similar role will be a strong advantage
• Confident use of Google Sheets; experience with Salesforce is a plus
• Fluency in Ukrainian and English at Intermediate (B1) level or above
• Strong attention to detail, accuracy, and a genuine desire to learn and grow in the field
• Ability to identify, analyze, and resolve compliance issues
• Excellent communication skills to effectively present and discuss internal audit findings

What You’ll Do:

• Review and validate reports submitted by grant beneficiaries to ensure compliance with grant requirements
• Conduct thorough examinations of financial documents, receipts, and supporting evidence
• Verify the accuracy and completeness of financial data
• Assess the adherence of expenditures to approved budgets and grant guidelines
• Identify discrepancies, errors, or inconsistencies in reporting and resolve them promptly
• Collaborate with the grant management team to clarify unclear or ambiguous information
• Document findings and prepare detailed reports summarizing validation results
• Provide recommendations for improving reporting processes and strengthening compliance
• Communicate validation outcomes to relevant stakeholders, including grantors and beneficiaries
• Ensure that all validation activities are carried out in accordance with applicable regulations, donor requirements, and internal policies

Would be a plus:

• Previous experience in the humanitarian sector, especially in finance, compliance, or grants management
• Familiarity with international donor requirements
• Knowledge of nonprofit accounting standards

Working conditions:

• flexible working hours with the ability to work remotely
• official employment with the possibility of long-term cooperation

We will be happy to receive your CV together with a cover letter and financial expectations and consider your candidacy. Your personal contribution will make a huge difference in achieving our goals and mission. Join us to change the world for the better together.