Assistant to the head of the company (Personal Assistant) in Omnicore

July 5, 2024

Assistant to the head of the company (Personal Assistant)

Kyiv, remotely

Omnicore is an international product and service company. We operate in two areas: eCommerce-as-a-Service and 3rd Party Logistics.

The team specializes in the creation and management of e-commerce businesses of retailers, as well as the development and implementation of omnichannel services.

We manage warehouse operations on a turnkey basis for the partner's retail, wholesale and distribution business lines.

Since February 2023, the office and warehouse in Kazakhstan have been officially operational.

Our partners: md-fashion.ua , ultra-shop.com , adidas.ua , newbalance.ua , ua.puma.com , saks85.com , adidas.kz , frgroup.kz and others.

We are currently looking for a teammate for the position Personal Assistant to the CEO. If you want to learn and develop in the field of eCommerce, you have the same perfectionism and pedantry that make your life a little difficult ;) then we are waiting for you.

This offer is just for you if you:

• Have experience working as an assistant manager of a company for 2 years and full higher education;
• You have a certain flexibility at work (you have the opportunity and understanding of the need to sometimes be in contact outside of working hours);
• Holder of a black belt in time management and able to effectively plan work in a remote/hybrid format;
• You have English language at the Upper Intermediate level (spoken and written)
• A fan of digitalization and a master in working with Google services and programs: Excel (important!), Power Point, Data Studio. Trello and Jira (preferred);
• You like to learn and develop, solve problems with many unknowns;
• You like and want to read a variety of literature (including English-language publications), as well as keep abreast of news in the world of business and fashion;
• You possess the following personal qualities: multitasking, diligence, meticulousness, flexibility, logical thinking, stress resistance, high sense of responsibility;
• An especially important trait for us is honesty ;
• You have a great sense of humor.

Your responsibilities:

• Planning the manager's work schedule, monitoring deadlines for the performance of assigned tasks;
• Organization of meetings and negotiations according to the manager's requests;
• Recording the results of meetings and agreements between participants (recording and informing responsible persons about the agreements reached and next steps);
• Systematic analysis of incoming letters (analysis, formation of tasks and requests according to the received letters for the manager or other colleagues in the company, upon agreement of the reply to the letters of partners and colleagues on behalf of the manager);
• Planning and organization of the manager's time (making a schedule of the day in the calendar and tasks, monitoring the timeliness of the manager's participation in meetings);
• Consolidation of information and reporting (collection and processing of information from managers and employees of various company functions, reporting on projects);
• Oformaking presentations (creating presentation materials about the company, for tenders, etc. at the request of the manager);
• business & travel support (organization of trips; participation in local and international conferences, business clubs and associations; preparation and coordination of the manager's participation in public speeches, etc.);
• Control and management of the manager's personal financial statements;
• Cooperation with other departments of the company;
• Execution of other official and personal assignments of the manager within the framework of the position held.

We offer:

• Full-time employment with official employment, paid vacation and sick days;
• A unique opportunity to be the only assistant and right hand of the manager;
• Cool young team with an excellent sense of humor;
• Personal budget for education;
• Discounts on the goods of our partners;
• English language courses with Preply;
• Hybrid schedule (predominantly remote), but we would like to see you in one of our offices in Kyiv 1-2 times a week or by appointment, to increase the efficiency of team work;
• Working hours: 5 days a week with a flexible start of the working day from 09:00 to 10:00 to 18:00 to 19:00.

We look forward to joining our team!

Please also include your expected salary level in your resume.