Assistant project manager in Karitas Ukrayini, Mizhnarodniy Blagodiyniy Fond

IFB Caritas of Ukraine is looking for a specialist for the position of Assistant Manager project "Humanitarian aid for people affected by the conflict in Ukraine".

We offer more, than just a job: with us you have the opportunity to develop and participate in quality changes in society!

Caritas of Ukraine strives to create and maintain an environment that promotes the basic value of human dignity and prevents harassment, abuse and exploitation of its employees, partners and beneficiaries.

Main duties:

• Planning of project works, monitoring and control of compliance with plans.
• Control of execution of project tasks and assignments.
• Organization of conferences, seminars, trainings and other project events in accordance with the developed plan.
• Logistics of events.
• Collection and processing of information regarding project progress, challenges and possible risks of project implementation or achievement of project goals.
• Controlling the actions of project team members in order to find and eliminate the causes of failure in the project implementation process.
• Preparation of project reporting in various sections based on data provided by members of the project team.
• Help in collecting success stories, photo and video reports for internal and external reporting.
• Monitoring visits to each project location followed by preparation of reports on achievement of project performance indicators and recommendations for improvement.
• Organization, maintenance of internal and external document flow of the project.
• Translation of project documentation from/to English.
• Organization of meetings, preparation of presentations, keeping minutes.
• Assisting the project manager in developing project documentation.
• Administration of project documentation (drafting of documents, updating, checking, support of coordination) and control of its implementation.
• Management and maintenance of the project library in an up-to-date condition, control of the presence of complete project documentation in it.
• Assistance in the preparation of a package of documents necessary for the conclusion and execution of contracts with donors.
• Maintenance of project archive.
• Cooperation with the network of Caritas organizations.

Requirements:

• Complete higher education
• Proficiency in English at B2 level
• Work experience in a similar position (preferably in non-governmental public associations) from the 1st year
• Understanding the basics of project management and understanding the project cycle

Knowledge and skills required:

• Excellent writtenand oral communication skills
• Readiness for business trips (1-3 per month, lasting 1-5 days)
• Proactivity and promptness in solving operational issues
• Attention to details
• High level of organization, persistence and consistency
• Readiness for flexibility in communications and routine work
• Ability to plan and prioritize work
< li>Responsibility and systematization
• Ability to learn quickly

We offer:

• official employment;
• the possibility of professional growth to the level specialist (based on work results);
• flexible work schedule (with the possibility of remote work);
• competitive salary level;
• necessary resources to perform assigned tasks;
• the opportunity to be in the team of a large network of Charitable Organizations.

A candidate for this position should familiarize himself with the policies and procedures of the Security System and the Code of Employee Conduct before the interview.

The policies and procedures can be found on our website: https://caritas.ua/sfg/< /strong>

Please note that this position requires a number of background checks, including reference checks from previous employers and criminal record checks.

If you have successful relevant experience and meet the job requirements, please submit your resume and cover letter to the email address: [email protected]< /span>

The deadline for reviewing your resume is from 1 to several weeks before the vacancy closes. Please note that for your resume to be considered, it is important that your experience, skills and motivation to join our team (specified in the motivation letter) match job description.