Assistant of trade marketing department in BAT Ukraine

Ukraine OJSC is part of the OJSC Group, which produces traditional tobacco products, as well as new generation products focused on reducing the impact on people's health.

Our culture is based on the principles of inclusiveness and diversity, which makes our team stronger and more versatile, which not only enriches our team, but also opens new horizons for innovation. and cooperation.

BATUKRAINE IS LOOKING FOR A TRADE MARKETING DEPARTMENT ASSISTANT

LOCATION: Kyiv

ROLE POSITIONING AND OBJECTIVES: The trade marketing department assistant provides full and comprehensive assistance in daily activities line manager and sub-department of trade marketing (division).

Key responsibilities:

• reception and distribution of telephone calls;
• maintenance of internal documentation;
• reception and registration of incoming and outgoing correspondence;
• maintenance of databases, preparation of reports;
• organization of preparation of work meetings, meetings and business meetings (minutes of meetings, logistics organization, etc.);
• organization of business trips (ordering tickets, booking hotels, ordering taxis, processing documents);
• maintaining contacts with the supplier (creating purchase orders (PO));
• planning the budget for the needs of the department and office work;
• creating requests for payment of utility bills, washing, cleaning, checking accounts;
• organizing the process of purchasing the Company's products in accordance with internal policies and procedures;
• coordinating the daily work of the office (regular replenishment of stationery, office supplies and coordination of their delivery);
• providing administration of contracts (lease of office premises, cleaning services;
• Control of the validity of contracts and their timely extension needs;
• work with the Company's accounting systems in accordance with the Company's internal policies and procedures (1-C, SAP, Outlook, Teams) and others;
• ensuring the operation of the office (reception of Company visitors, organization of the process of repair and service of office equipment and copiers in the office;
• keeping records of office supplies and their timely ordering) ;
• monitoring compliance safety policies (quarterly fill out logs on occupational safety and fire safety, measure the microclimate and insulation resistance in the office, carry out training evacuation in offices);
• fulfilment of the requirements of regulations on occupational safety, fire safety, sanitation and occupational hygiene;

Key requirements:

• higher education,
• structuredness,
• ability to organize processes and people,
• responsibility, attentiveness, punctuality,
• good computer skills (Word, Excel, Power Point, Internet, 1C Accounting), fluency in the Ukrainian language,
• knowledge of English - desirable,
• work experience office manager, administrator - preferablyconsecutively receives the certification of the Top Employers Institute as the best employer in Ukraine and Europe, which confirms high standards for working conditions.

  This is a company of equal opportunities, where success begins with people. We are open to cooperation with everyone, regardless of social status, physical capabilities or life experience.

  JSC Ukraine is more than a job, it is an opportunity to create A Better Tomorrow™.

  Become a part of our team today!