Assistant manager in Smart Solutions

One of the leading providers of medical equipment, services and integrated solutions in the field of health care is looking forTeam Assistant / Manager's Reference.

Main tasks:

• Managing the manager's calendar: scheduling meetings, meetings, calls, reminders of key events.
• Coordinating work processes between teams in Ukraine and abroad.
• Organizing business trips: booking tickets, hotels, logistics.
• Administrative support: preparing reports, monitoring deadlines, maintaining documentation.
• Financial accounting: collecting checks, preparing reports on expenses and business trips.
• Communication with contractors, suppliers, courier and postal services.
• Providing general administrative support team.
• Help in organizing corporate events, team building, holidays, birthdays.
• Ordering branded and souvenir products (in Ukraine and abroad).
• Preparation of presentations, business letters and briefs.
• Working in the SAP system
• Search for creative solutions to improve the internal life of the team.

Requirements for the candidate

• Work experience: from 1 year in a similar position of business or personal assistant (preferably for business owners or CEO-level managers).
• Organizational skills: the ability to effectively plan, coordinate and control processes.
• Financial administration: keeping expense records, working with checks, tables, preparing reports.
• Communication skills: competent oral and written communication in Ukrainian and English (English - Intermediate spoken, Advanced written).
• Ability to act on behalf of the manager, make operational decisions.
• Knowledge of tools: Excel, Google Sheets, PowerPoint, SAP
• Attention to details, multitasking, responsibility, flexibility, confidentiality.
• Basic understanding of business processes and administrative work.

We offer

• Official employment, stable and transparent conditions.
• Paid vacation - 24 calendar days per year.
• Medical insurance.
• Work in a dynamic international environment.
• Opportunity for professional development and involvement in diverse projects.
• Friendly team and culture mutual support.
• An atmosphere where initiative, creativity and reliability are valued.

We are waiting for your resume!