Assistant, Key Account Department in BAT Ukraine

VAT Ukraine is part of the VAT Group, which produces traditional tobacco products, as well as new generation products focused on reducing the impact on people's health.

Our culture is based on the principles inclusiveness and diversity, which makes our team stronger and more multifaceted, which not only enriches our team, but also opens new horizons for innovation and cooperation.

POSITION: Assistant of the department for working with key customers (the position is suitable for veterans, people with disabilities, and representatives other sensitive groups)

FUNCTION: Marketing

LOCATION: Kyiv

Key responsibilities:

Working with SAP:

• Creation and support of payment requests (Purchase Orders), updating amounts, updating payment plans in files.
• Conducting MIGO operations after final accounting approvals.
• Registration of new suppliers (vendor creation) and updating their details.

Working with payment documents:

• Checking payment documents before signing (dates, signatories, contract numbers, formatting).
• Controlling the process of signing payment documents in systems, uploading signed documents.
• Communicating with counterparties regarding payments, tax invoices, accounting clarifications.
• Organization signing of paper payment documents, scanning, sending to clients and transfer to the accounting department.
• Monitoring the timeliness of payments.

Working with M-Files and contractual documentation:

• Formation and support of additional agreements, appendices 2, marketing contracts - uploading to the system, control of approval, signing, archiving.
• Registration and transfer of signed documents in accounting department.

Documentation support:

• Formation of acts of installation/return of equipment, signature control and archiving.
• Preparation of official letters to counterparties on behalf of lawyers or accounting department.

Working with planograms and specifications:

• Update of intermediate planograms to the current assortment (updating SKUs, names, photo).
• Preparation of specifications for new SKUs in accordance with the requirements of counterparties.

Interaction with internal departments:

• Providing reporting information for finance and accounting (updating signatories, powers of attorney, payment data).
• Collection of data from the NRKA manager, preparation of reports upon request.

Requirements for candidates:

Education and experience:

• Higher education (economics, finance, accounting, management or related areas).
• Work experience of 1-2 years in administrative, financial or analytical positions (preferably ininternational company, FMCG or trade marketing).
• Practical experience of working with SAP, M-Files, Vchasno, M.E.Doc or similar systems will be a great advantage.

Professional skills:

• Proficient in Excel, Word, Outlook, Google Workspace.
• English language at B1 level (Intermediate)
• Understanding principles document flow, payment processes, accounting of contracts.
• Attention to details, ability to work with a large amount of data.
• Communication skills with internal customers and counterparties.
• Ability to control several parallel processes (multitasking, prioritization).

Personal qualities:

• Responsibility, structure, focus on result.
• Willingness to work in a team and maintain clear communication between departments.
• High accuracy, systematicity, ability to meet deadlines.

Working conditions:

• work schedule 5/2 with flexible start and end of the working day (8-10 a.m. to 5-7 p.m.), short Friday until 3:00 p.m. if all tasks are completed;
• possibility of a hybrid work schedule;
• work involves constant verbal communication with colleagues;
• work involves constant use of a computer and work in accounting the Company's systems and requires a high level of attention and concentration.

What we offer:

• official employment with a full social package;
• regular salary review;
• health insurance - your health is a priority;
• food compensation to support your health;
• flexible work schedule to maintain work-life balance;
• learning and development - opportunities to grow with us;
• wellness programs for physical and mental health;
• international experience - work with professionals from all over of the world.

WHY OJSC UKRAINE

JSC Ukraine has been certified by the Top Employers Institute as the best employer in Ukraine and Europe for many years in a row, which confirms high standards for working conditions.

This is an equal opportunity company where success starts with people. We are open to cooperation with everyone, noregardless of social status, physical capabilities or life experience.

JSC Ukraine is more than a job, it is an opportunity to create A Better Tomorrow™.

Become a part of our team today. Take the first step - send your resume!