Assistant CEO in Everstar

August 26, 2024 miltech

Assistant CEO

Kyiv

We are the Everstar agency. Our task is to help private defense companies find talented people and bring Ukraine closer to victory.

One of our clients is engaged in the production of equipment and radio-electronic devices that improve the effectiveness of combat operations.

The company is constantly growing, developing and improving work processes.

We are currently looking for a personal assistant for the CEO of the company with an own car.

Required skills and experience:

• 2+ years of experience as an assistant manager;
• Ability to work in a fast-paced environment and maintain confidentiality of information;
• Ability to structure information, work with large volumes of tasks and determine priorities;
• Knowledge of the English language at the Upper-intermediate level and above (Polish and Chinese are a big plus);
• Availability of category B rights and own car;
• Attention to details and compliance with internal procedures and standards of the organization;
• Ability to effectively use office programs, e-mail, calendars and other tools to organize the work process;
• Experience in organizing the manager's work schedule, planning meetings and events;
• Excellent communication skills to effectively interact with employees, customers and other stakeholders;
• Ability to competently formulate messages and ensure clarity and consistency in internal and external communication;
• Experience in conducting briefings and preparing necessary information for meetings and events;
• Ability to quickly acquire and process information to prepare context for meetings.

Future duties:

• Organization and coordination of meetings and meetings of the CEO;
• E-mail processing, management of incoming and outgoing documentation, preparation of reports and presentations;
• Control and distribution of the budget related to the personal and business expenses of the CEO;
• Planning business trips, booking tickets, hotels and transport, opening visas;
• Working with international partners and organizing meetings taking into account time zones;
• Carrying out personal errands of the CEO, purchasing gifts for partners, etc.;
• Planning corporate and business events, meetings and conferences;
• Control over the schedule and quality of work of personal drivers;
• Maintaining the confidentiality of personal and corporate information;
• Coordination of projects and prompt resolution of freelance situations;
• Interaction with the company's departments to carry out CEO tasks.

Working conditions:

• Official employment;
• Vacation - 24 calendar days per year;
• Payment of sick leave with a sick letter;
• Medical insurance after successful completion of the trial period;
• Fuel compensation and car depreciation;
• Comfortable office on the right bank of Kyiv (Monday-Friday office full time);
• Ability to propose and implement ideas;
• Constantly developedk and extension of expertise;
• Reservation of conscripts subject to the availability of current military registration documents;
• An open and professional team that works with innovation.