Administrative Specialist / Receptionist in Roche Ukraine LLC

We are looking for an Administrative Specialist/Receptionist to join the Roche team, one of the world's leading pharmaceutical companies.

About Us

Roche is a global company where more than 100,000 employees in 100 countries are pushing the boundaries of healthcare every day. Working together, we have become one of the leading medical research groups in the world. Our success is based on innovation, curiosity and diversity. Roche is an equal opportunity employer.

Your future tasks:

Administrative Specialist (60%)
- Assistance and support in purchasing goods/services for the Company's departments.
- Communication with suppliers of goods/services.
- Processing of invoices/acts for approval and signature.
- Processing and processing of contracts.
- Creation of purchase requisitions, control of further orders and received goods/services (Purchase req to Good Receipt).
- Preparation of invoices for payment.
- Entering information on invoices into the register of primary documentation.
- Checking the package of primary documents from suppliers, control of timeliness and correctness of registration documents.
- Drawing up acts of writing off commodity and material values on the basis of expense invoices.
- Receiving, forming, processing, scanning, archiving and storage documents.
- Prompt processing of internal and external inquiries.
- Support of the finance and accounting department.
- Performance of other duties and assignments within the scope of one's competence and specialization.

Receptionist (40%)
- Ensuring timely sending/receiving of mail and electronic correspondence.
- Answering incoming phone calls.
- Meeting guests and office visitors. Creation of applications in the system (in particular for parking).
- Registration of incoming and outgoing documentation, storage of originals/copies in appropriate folders.
- Organization of the transfer of documents for signature, control of the return of signed documents and their transfer to the responsible person for safekeeping.
-  Help with additional requests from colleagues.

Our expectations from candidates:

• Sure mastery of MS Office. Knowledge or experience in Vchasno, MeDoc, SAP will be an advantage.

• Education: finance, economics, accounting.

• Proactivity, responsibility and promptness in the performance of duties.

• Ability to work in multitasking conditions.

• Organizational and communication skills, ability to work in a team.

• Knowledge of the requirements of current legislation regarding primary documentation.

• Understanding the peculiarities of the process of purchasing services and materials and their documentation. style="font-weight: 400">English language level: Intermediate.

We offer:

• Official employment according with KZpP.

• Decent and timely wages.

• Work schedule: Monday-Friday from 09:00 to 18:00.

• Medical insurance from the first day of work.

• Modern office near the metro.

If you are organized and proactive - we will be glad to meet you!