Administrative Manager in Data Science UA

Data Science UA is a service company with extensive experience and expertise in the fields of Data Science and AI. The history of the company began in 2016 with the organization of the first "Data Science UA Conference" in Kyiv, which laid the foundation for our development. Over the past 7 years, we have diligently supported the largest Data Science community in Eastern Europe, boasting a large community of over 30,000 top AI engineers.

About the role:
We we are looking for an Administrative Manager to join our team.
This role requires a well-rounded person who can perform a combination of communication, administrative and organizational tasks. The ideal candidate must have a friendly and professional tone of voice, quickly grasp the tasks of various team members, and effectively manage multiple responsibilities.

Requirements:
- Ability to multitask , be attentive to details.
- High level of communication skills, experience in communicating with employees.
- Experience in creating various reports and spreadsheets, working with GoogleDoc.
- Ability to adapt to the needs of the company and have problem-solving skills.
- Experience working in a fast-paced, dynamic work environment and the ability to work simultaneously on various projects.
- Working with different types of contracts.
- Experience working with suppliers, concluding contracts and order management.
- Competence in organizing events, project coordination and ensuring smooth operation.

Responsibilities:
- Procurement management for the company and employees (organization of provision of everything necessary for work in many places of Ukraine and the world).
- Help with coordination of additional repair/purchase/sending/receiving of existing equipment from/to our colleagues.
- Support of our current office in Kyiv (including communication with community managers, invoicing, etc.)
- Provide administrative support to executives.
- Support HR/PR initiatives, especially those related to brand logistics and production.
- Cooperation with the accountant to manage the necessary payments.
- Help in the organization and planning of company events.

We offer:
- Very dynamic but friendly working atmosphere.
- English language courses.
- Accounting support.
- Benefits package.
- Opportunity to participate in professional events and conferences.
- Flexible schedule.
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Our priorities:
We value clear and effective communication, especially given the sufficient amount of written communication. It's important to keep track of information and tasks to get work done on time and efficiently

We strive for high standards in all of our work, from interacting with colleagues and partners to completing projects. "Quality in everything" is our guiding principle and the foundation of our culture.

Join us if you want to contribute to a positive and productive workplace where every day brings new challenges and opportunities to shine!