Administrative Assistant in Universal Music Group

We are UMG, the Universal Music Group. We are the world’s leading music company. In everything we do, we are committed to artistry, innovation and entrepreneurship. We own and operate a broad array of businesses engaged in recorded music, music publishing, merchandising, and audiovisual content in more than 60 countries. We identify and develop recording artists and songwriters, and we produce, distribute and promote the most critically acclaimed and commercially successful music to delight and entertain fans around the world.How We LEADCapitol Music Group is looking for an Administrative Assistant who has superior attention to detail, great organizational skills, the ability to meet tight deadlines and juggle multiple critical requests. A high level of integrity and discretion in handling confidential information and professionalism in dealing with senior professionals inside and outside the company is important. Must be very efficient and highly attuned to the smallest of details, as well as being able to multi-task and work on tight deadlines in a high-pressure environment is crucial. A “can-do” attitude is essential.How You’ll CREATEArrange meetings and conference calls via telephone and emailCover phone lines and manage/update calendarsCoordinate and prioritize incoming verbal and email requestsBook travel, accommodations, & transportationMaintain a strong working knowledge of employees, and important external contactsWork closely with other administrative assistants and occasionally cover their phone linesExercise discretion when patching calls, rolling calls, and interrupting meetingsRegular meeting prep, coordination, and notesGreet meeting participantsOrder and set-up food service for meetingsPromptly address any IT issuesInteract with vendors and promptly process invoicesCreate and send grammatically/punctually correct internal/external company communicationMonthly expenses, reconciliation, and processing such as travel & entertainment expensesOrder office supplies, make restaurant reservations, and approve expensesAdditional duties as assignedBring your VIBE: (Skills)Minimum 1 year of experience as an Administrative Assistant, receptionist and/or previous intern experienceMinimum 1 year of experience booking travel, calendar managementAbility to interact comfortably and effectively with employees of the company at all levels including Senior ManagementAbility to interact comfortably and effectively with external partners and clientsHigh attention to detail, excellent follow-through, problem-solving and organizational skillsSelf-motivated, proactive, and resourcefulFlexible – able to adjust to changing priorities, and able to multi-taskExcellent customer service skillsExcellent time management skillsExcellent written and verbal communicationStrong proficiency and working knowledge of Microsoft Office ProductsCreative skills a plus (Adobe Creative Suite, Keynote)Ability to sit and stand for long periods of timeBachelor’s Degree preferredPerks PlaylistBe part of an entrepreneurial, global organization that values authenticity, drive, creativity, relationships, and a competitive spiritComprehensive medical, dental, vision, and FSA options, as well as:100% coverage for out-patient mental health servicesWellbeing reimbursements for fitness classes, spa treatments, meal services, travel, and so much more (up to $720/year)A lifetime fertility support allowance of $30,000 to plan participantsStudent Loan Repayment Assistance and Tuition Reimbursement100% immediately vested 401(k) match on the first 5% of your contribution on eligible compensationVariety of ways to prioritize much-needed time away from work including:Flexible Paid Time Off (PTO) for exempt employees3-weeks PTO for non-exempt employees2-weeks paid Winter Break10 Company Holidays (including Juneteenth and Wellbeing Day)Summer Fridays (between Memorial Day and Labor Day)Generous paid parental leave for every type of parentCheck out our full overview of benefits on the Perks Playlist page of the career site.Disclaimer: This job description only provides an overview of job responsibilities that are subject to change.Universal Music Group is an Equal Opportunity EmployerWe are an E-Verify employer in Alabama, Arizona, Georgia, Mississippi, North Carolina, South Carolina, Tennessee, and Utah.For more information, please click on the following links.E-Verify Participation Poster: English / SpanishE-Verify Right to Work Poster: English | SpanishJob CategoryAdministrativeSalary Range$36,017 - $61,600The actual base salary offered depends on a variety of factors, which may include, as applicable, the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job. All candidates are encouraged to apply. Show more Show less Должностной уровень Молодой специалист Тип занятости Полный рабочий день Должностные обязанности Административная деятельность Отрасли Музыканты