Administrative Assistant in Deep Knowledge Group

Description: As an Administration Assistant, you will have the opportunity to contribute to Deep Knowledge Group's pioneering work. Responsibilities:Provide general administrative support, including managing correspondence, scheduling meetings and call summaries, coordinating travel arrangementsCreate and edit documents, reports, and presentations using Google Drive and Google Documents.Manage and organize digital files and folders, ensuring information is easily accessible and properly organized.Handle incoming and outgoing communications, including emails and other forms of correspondence.Assist with social media management, including posting updates, monitoring engagement, and responding to inquiries on platforms such as LinkedIn, Facebook, Twitter, and more.Conduct research and gather information as needed for various projects or assignments.Assist in coordinating events, meetings, and conferences, including logistical arrangements, attendee management, and documentation.Maintain confidentiality and handle sensitive information with discretion.Support the team with ad-hoc administrative tasks and projects as assigned. Assisting with the recruitment process, including posting job vacancies and scheduling interviews.Assisting with onboarding and offboarding processes.Researching and gathering information as needed for various tasks.Requirements:Excellent organizational and time management skills, with the ability to prioritise tasks effectively.Strong attention to detail and accuracy in completing administrative tasks.Proficiency in using Google Drive, Google Documents, Gmail, and other relevant Google Workspace applications.Familiarity with various social media platforms, including LinkedIn, Facebook, Twitter, and more.Ability to adapt to changes quickly and thrive in a fast-paced environment.Strong communication skills, both written and verbal.Discretion in handling confidential and sensitive information.Strong problem-solving and decision-making abilities.High level of professionalism and a positive attitude.Languages - English (B2), Russian (Fluent).If you are a highly organized and adaptable professional with proficiency in Google Drive, Google Documents, Gmail, and social media platforms, we invite you to apply for this Administrative Assistant position. Join our team and contribute to our organization's success by providing essential administrative support.Job Types: Full-timeWork Location: RemoteDeliverables for Administrative Assistant:1. Administrative Support:1.1.Managing the General Partner's calendar, scheduling appointments,and coordinating meetings.1.2.Handling email correspondence, filtering and prioritising messages.1.3.Preparing and editing documents, reports, and presentations as needed.2. HR support:2.1. Assisting with the recruitment process, including posting job vacancies and scheduling interviews.2.2.Managing employee records and ensuring compliance with HR policies.2.3. Assisting with onboarding and offboarding processes.2.4.Coordinating employee training and development activities.2.5.Handling HR-related documentation and paperwork.3. SMM Support:3.1. Managing and updating social media profiles as per the General Partner's guidelines. Assisting in content creation and schedulingsocial media posts.3.2. Monitoring social media channels and engaging with the audience.4. Project Support:4.1. Providing support for various projects, including research,coordination, and documentation.4.2. Collaborating with project teams to ensure timely completion of tasks.4.3. Tracking project progress and reporting to the General Partner.5. Communication and Liaison:5.1.Acting as a liaison between the General Partner and internal/external stakeholders.5.2. Facilitating communication and maintaining confidentiality as required.6. Information Management:6.1. Organising and maintaining digital files.6.2. Researching and gathering information as needed for various tasks.7. Task Prioritization:7.1Assessing and prioritising tasks based on urgency and importance.7.2. Providing reminders and follow-up on pending items.8. Meeting Support:8.1.Assisting in meeting preparations, including agenda creation and distribution.8.2 Recording meeting minutes and action items when necessary.9. Event Coordination:9.1 Assisting in planning and organizing special events or corporate functions.10.Technology Support:10.1.Assisting with tech-related tasks, including software updates and troubleshooting.11. Ad-Hoc Tasks:11.1 Undertaking additional assignments and tasks as directed by the General Partner.12.Confidentiality and Discretion:12.1. Exercising utmost discretion and maintaining the confidentiality of sensitive information.13. Regular Reporting:13.1. Providing regular updates and reports on completed tasks and ongoing activities.14.Feedback and Improvement:14.1 Welcoming feedback and continuously striving to improve service delivery.15.Availability and Communication:15.1 Ensuring availability during agreed-upon working hours and maintaining clear communication. Show more Show less Тип зайнятості Повний робочий день