Administrative Assistant in OMNIC

Administrative Assistant

за кордоном

Locations

Riga, Tbilisi, Milan or be ready for relocation
3+ years of experience

Your Mission:

As a Personal Assistant, your mission is to ensure seamless operations and enhance the efficiency of our CEO by managing their day-to-day activities, organizing travel arrangements, maintaining their well-being, and facilitating personal and professional development initiatives.

Key Responsibilities:

• Organizing travel arrangements and relocations for the CEO, including accommodation, transportation, ticketing, and documentation.
• Ensuring the comfort and well-being of the CEO during travel, managing his dietary preferences, sports activities, and relaxation needs.
• Facilitating personal development initiatives by coordinating coaching sessions, language courses, public speaking engagements, and other skill-enhancing activities.
• Handling personal errands and tasks efficiently to support the productivity of the CEO.
• Managing monthly expense budgets and maintaining accurate records.
• Regularly updating and maintaining information in the Knowledge Base (Confluence) for efficient knowledge management.

Key Requirements:

• Proven experience as a personal or executive assistant.
• Excellent organizational and multitasking abilities.
• Strong communication and interpersonal skills.
• Proficiency in budget management and record-keeping.
• Familiarity with travel coordination and event planning.
• Discretion and confidentiality in handling sensitive information.

Key Results:

• Streamlined travel and relocation processes for CEO, leading to increased productivity and reduced stress during trips.
• Enhanced comfort and satisfaction of the CEO through personalized care and attention to his well-being.
• Improved personal and professional development outcomes for CEO through effective coordination of skill-enhancing activities.
• Efficient handling of personal tasks and errands, contributing to the smooth functioning.
• Accurate budget management and financial record-keeping, ensuring transparency and accountability in expenditure.
• Updated and organized Knowledge Base, facilitating easy access to essential information for the entire team.