Admin/Finance Assistant in HR-Consulting

Admin/Finance Assistant

Job purpose:

Under the direct supervision and guidance of the Senior Finance Officer, the Admin/Finance Assistant will support the proper implementation of the International Federation of Red Cross and Red Crescent Societies and Moldova Red Cross IFRC/MRCS programs in a timely, effective, and efficient manner, as well as providing support to the Finance and Administration Unit of Moldova Country Office.

Job duties and responsibilities:

Invoice processing:

• Processing of supplier invoices allocated by the Senior Finance Officer facilitating their payments as the invoices become due;
• Ensure that expenditure incurred is in full compliance with the Federation Financial and procurement procedures;
• Check expenditure and documentation on payment requests to ensure compliance with donor financial
• requirements and in line with audit recommendations before submitting payment proposals to the treasury for payments;
• Perform matching to supplier accounts monthly;
• Ensure that invoices are filed appropriately and stored per the federation principles on filing, and retrieved easily upon demand.

• Assist in preparing supplementary Service invoices for partner National societies every month;
• Assist in the reconciliation of Supplementary service accounts;
• Assist in the processing of Lease agreements for Delegates’ apartments and IFRC Office and ensured no service disruptions;
• Drawing up and delivery of monthly VAT reports to the State Tax Inspectorate, the provision of the reimbursement of the VAT applied;
• Assist in monitoring and clearing the account 1490 (deposits account) as represented in the Balance Sheet;
• Ensure an efficient filing system within the Finance Unit by reviewing and preparing federation files and transmitting them to the archives;
• Assist in managing petty cash for day-to-day payments in the location;
• In the absence of the Senior Finance officer, assist in preparing the bank payments and ensure all relevant supporting documentation is provided;
• Any other tasks assigned by the line manager.

• Support the admin officer in event organization and prepare all finance-related documents;
• Assist in payment of relevant admin-related invoices as per the tracker issued by the Admin Officer;
• With prior approval of the Administration Officer, prepare Logistics requisition of materials needed for maintenance activities, with a time frame and cost.

• Relevant University Degree in Business Administration, Commerce, or any other relevant fields plus full professional accountancy qualification.
• 1-3 years of work experience in program support;
• Ability to write basic Financial and Admin Reports;
• Practical knowledge of computers (Windows, Spreadsheets, Word processing, e-mail);
• Filling;
• Excellent communication skills (written, spoken, listening) in English, Russian and Romanian;
• Communication and relationship skills, responsibility, initiative, and dynamism;
• Excellent Inter-Personal-Skills - Tact to communicate with stakeholders;
• Excellent organizational and time management skills.

• Competitive salary (depends on experience);
• Experience working in an international NGO;
• Monday through Friday, between 9 and 18;
• Comfortable office in the center of Chisinau.

For more information, please call: 069 638 007